United States Job Openings

Morgan Stanley

Investment Banking Division Executive Assistant - Menlo Park, CA

Menlo Park

FULL TIME

November 14, 2024

Investment Banking Division Executive Assistant - Menlo Park, CA

Job Number:
3262296

POSTING DATE: Nov 14, 2024

PRIMARY LOCATION: Americas-United States of America-California-Menlo Park

EDUCATION LEVEL: High School Diploma/GED

JOB: Administrative Support

EMPLOYMENT TYPE: Full Time

JOB LEVEL: Administrative Assistant

DESCRIPTION

The Executive Assistant will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his/her team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.
Additionally, the ability to interact with staff (at all levels) in a fast-paced environment, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision. You will need to adapt procedures, processes, and techniques to the completion of assignments and in line with the department's activities and goals.

QUALIFICATIONS

Minimum of 3 years of experience in an Executive or Administrative Assistant role

High school diploma or GED is required; a Bachelor's degree is preferred

Being able to multi-task in a fast-paced environment

Experience in calendar management

Adaptable team player

Good problem-solving ability

Strong working experience with Microsoft Word, Excel and Power Point, including table creation, mail merges and basic formatting

Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)

Effective interpersonal skills and excellent telephone etiquette

Superior oral and written communication skills

Tact and good judgment in confidential situations and proven experience interacting with senior management

Expected base pay rates for the role will be $65000 and $125000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.

Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.

It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.

Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).

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