Office Administrator - Las Vegas, Nevada

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At ALS, we encourage you to dream big.
When you join ALS, you join a purpose and values-driven team that empowers you to innovate, create, and thrive.

Our global team turns up each day with passion and commitment to do amazing things, always challenging our thinking to find ways to solve some of the world’s most complex problems for a safer, healthier world.

About the role
The Office Administrator is responsible for overseeing and coordinating the broad administrative functions of a fast paced and dynamic office within a competitive service company. This position will work in a safe manner in accordance with the ALS Health and Safety Program.

Key Responsibilities:

• Responsible for assisting with front desk coverage, ensures front desk in not left unattended for extended periods of time
• Provide assistance answering and directing incoming calls, take messages when necessary
• Assist in conducting safety orientation with visitors
• Order and control office supplies for the site
• Periodically audit and maintain records to verify, correct, delete, re-enter data and purge files to eliminate data duplication
• Process work order entries
• Manage petty cash account on an as needed basis, for approval
• Complete monthly operating report to replenish petty cash account
• Process requests for fuel card access for new drivers, lost cards, new vehicle
• Maintain accurate fuel card and vehicle logs
• Maintain vehicle registration logs
• Run daily production reports
• Assist Managers and other staff to complete expenses reports as needed
• Maintain and update business licenses and permit
• Assist Client Services with conference registration and set up
• Maintain contractor management information
• Ensure DOT, DMV, and MSHA compliance
• Follow SOP for purchasing
• Receive and code invoices appropriately for accounts payable processing
• Book travel arrangements
• Assist with meeting setup and coordination
• Schedule applicant interviews and tours
• Assisting in completing reference checks in the hiring process
• Conduct new hire orientation
• Assist in making copies of new hire orientation packets
• Hand out new hire benefits packets
• Complete employee training logs monthly
• Assist in auditing employee training records
• Monitors and audits employee testing and training records to ensure recertification before expiration
• Tracks and schedules annual physical and blood tests to ensure compliance
• Organize and assist in facilitation of on-going employee training
• Assist in organizing and planning employee functions such as company picnics and holiday parties
• Assist with social committee functions
• Responsible for administering employee bus program
• Assist with set up, activation and deactivation of security alarm codes and door access cards
• Maintain a positive work environment through active team participation and a focus on quality customer service
• Observe established safety regulations and comply with all ALS health and safety policies and procedures
• Other duties as assigned.

About you:

• Strong customer service focus, interpersonal and organizational abilities
• Pleasant and professional telephone manner
• Excellent English communication skills both written and verbal
• Fluency in Spanish would be a strong asset
• Excellent computer skills including Microsoft Word/Excel/Power Point/Outlook.

Required Qualifications:

• Minimum of 1 year’s office related experience or reception experience;
• Completion of an office administration certificate or diploma preferred
• Some HR and benefits background would be an asset
• Dayforce experience would be an asset

Physical Demands:

• Ability to sit at a desk and do general office work, which includes periodic sedentary responsibilities
• Reaching by extending hand(s) or arm(s) in any direction
• Ability to sit at a desk and do general office work, which includes periodic sedentary responsibilities
• Finger dexterity required to manipulate objects with fingers. Example, using a keyboard.

Working at ALS
Our people are our most valuable asset and drive our success at ALS. We are a diverse community of dedicated professionals united by our passion to make a difference in the world. We reward excellence and uphold our values in our work and how we treat each other. At ALS, you’ll be supported to expand your skills and develop new ones so you can reach your full potential. We invest in our people with a range of programs and provide opportunities across the company, giving our people scope to grow diverse careers and develop as leaders. We want everyone to have a safe, flexible and rewarding career that makes a positive impact on our people, the planet and the communities where we work.

About ALS
ALS is a global leader in scientific testing, providing comprehensive testing solutions to clients in more than 60 countries across a wide range of industries, including environment, food and beverage, mining, personal care, pharmaceutical, healthcare and equipment reliability. Using state-of-the-art technologies and innovative methodologies, our dedicated international teams deliver the highest-quality testing services and personalised solutions supported by local expertise. We help our clients leverage the power of data-driven insights for a safer and healthier world.

Everyone Matters
ALS is proud to be an equal opportunity employer committed to achieving and maintaining a workforce which reflects and affirms the diversity of our society.

ALS is a VEVRAA Federal Contractor.

EOE AA Minority, Female, Veteran, Individuals with Disabilities

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ALS also welcomes applications from people with all levels of ability. Accommodation is available on request for candidates taking part in all aspects

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