United States Job Openings

Confidential Posting

Personal Assistant

Miami

FULL TIME

August 12, 2024

Job Summary
The Personal Assistant will provide sophisticated support to a female principal, managing her private and professional affairs with discretion and efficiency. This role requires flexibility to work both in-person and remotely, adapting to the principal's lifestyle between London and the United States. The ideal candidate will demonstrate strong emotional intelligence, a proactive mindset, and the ability to anticipate the principal's needs.
Essential Functions

Seamlessly manage daily events, logistics, and coordination, proactively anticipating the principal's needs.
Meticulously manage the principal’s and family's calendars, preemptively resolving scheduling conflicts.
Oversee all appointments, prioritizing and ensuring responsiveness.
Facilitate comprehensive travel arrangements with foresight and precision.
Act as the principal conduit between the Family Office and household staff, preemptively addressing needs.
Plan and execute events, anticipating the principal's vision and guests' needs.
Conduct thoughtful purchasing and gift selection, aligning with the principal's preferences.
Offer informed fashion advice and styling, catering to the principal's aesthetic and event requirements.
Maintain impeccable household organization, proactively managing assets.
Provide leadership and direction to house staff, ensuring high standards are met.
Screen communications and manage follow-ups efficiently.
Drive personal and professional projects with a proactive approach.
Execute personal errands with discretion and efficiency, staying ahead of the principal's needs.

Qualifications

Exceptional emotional intelligence with the ability to understand and proactively meet the principal's needs.
Demonstrated proactive mindset in decision-making.
Superior time management skills with the ability to prioritize effectively.
Clear and articulate communication style.
Robust project management skills with a focus on proactive execution.
Positive disposition and a service-oriented mindset.
Knowledge of the fashion industry or startup experience is a plus.
Ability to manage finances within budget while maintaining high standards.
Proven experience coordinating with household staff in a leadership and collaborative manner.

Work Environment
Flexibility to work from the principal's Miami-Key Biscayne residence and remotely, adapting to her international lifestyle. Ability to work across time zones and occasionally travel to support the principal is essential.
Job Type: Full-time
Pay: $75,000.00 - $100,000.00 per year
Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance

Schedule:

Holidays
On call
Weekends as needed

Ability to Commute:

Miami, FL (Required)

Work Location: In person

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