Description

The purpose of this position is to perform supervisory administrative and technical work in managing and organizing the Lauderhill Police Records Unit within, under the general supervision of the Police Chief or their designee. Employees in this classification are responsible for managing the Department’s teletype (NCIC/FCIC), and records under the State of Florida Records Retention Guidelines, as well as, timely filing of cases with the State Attorney’s Office, as the agency’s main point of contact. This position is responsible for overseeing the accounting of revenue obtained from the release of accident reports and police records, makes budget recommendations for Unit, scheduling of subordinate staff, and recertification of all agency employees. Performs related duties as directed.

Examples of Duties

The following knowledge, skills, and abilities, as outlined herein, are intended to be representative of the type of tasks performed within this position. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the position if the work is similar, related, or a logical assignment for this description. Other duties may be required and assigned.

Directs daily activities of subordinate personnel involved in the operation of Police Records Unit , developing appropriate work plans, identifying NCIC/FCIC recertification requirements, updating the Unit standard operating procedures.

Leads, supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, and completing/reviewing employee performance appraisals; prepares reports, forms, and correspondence; assists with complicated incidents, provides motivation, and develops a positive morale environment.

Assists with preparation of long range strategic and tactical management plans; establishes goals and objectives for unit; develops and implements unit policies, standard operating guidelines, and training plan for newly hired employees and regarding new trends related to the unit; conducts staff and other meetings to appraise progress towards goals and objectives and to address problems and concerns.

Coordinates division activities in conjunction with the State Division of Archives and the City Clerk’s Office; prepares annual report.

Liaises with the City Attorney for all Police Records necessary for cases and claims.

Prepares and submits various reports for compliance; analyzes, reports and responds to inquires as needed.

Prepares budget requests and manages fiscal resources within area of responsibility; administers and monitors expenditures for fiscal compliance.

Serves as the official custodian of all records for the Police Department; responds to subpoenas, depositions and works very closely with the Police Legal Advisor and City Attorney.

Evaluates and provides recommendations regarding emerging technology within the field of records management.

Tracks, bills, and provides accounting reports for public record requests and monitors daily cash drawer balances.

Performs related duties as directed.

Minimum Training and Experience

• Bachelor’s Degree in Public Administration, Business Management, Criminal Justice, or closely related field; AND
• Five (5) years of progressively responsible experience in records management; AND
• Valid NCIC/FCIC Full Access Terminal Certification, or must obtain within six (6) months of hire; AND
• Valid State of Florida driver license.

If no applicants meet the minimum qualifications, an equivalent combination of education, training, experience, and preferred qualifications may be considered.

Supplemental Questions
Please be sure to answer all supplemental questions thoroughly and completely. Please note that if you do not answer all the questions in its entirety, your application may not be further considered in the hiring process. If you have any difficulty understanding or completing the supplemental questions, please feel free to contact the Human Resources Department at 954-730-3090.

Please be advised: Proof of education level is required (copy of High School Diploma/GED or College Degree/transcript needs to be uploaded in PDF format to application). Any required licenses and or certifications for the position you are applying for must be submitted as well. If required documentation is not provided, the application will be incomplete and will not continue in the hiring process.

The City of Lauderhill, Florida, is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (42 U.S. C. 12101 et. seq.), the City of Lauderhill will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Veteran's Preference
Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and that certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled.

You may waive a postsecondary educational requirement for a position of employment (except if the position is exempt under the statute e.g., temporary employees, members of boards and commissions, positions that require an employee to be a member of the Florida Bar), for a current member of any reserve component of the United States Armed Forces or the Florida National Guard or a veteran who has been honorably discharged if the person is otherwise qualified for the position.

Applicant Screening
Due to the volume of applications the City receives, every applicant meeting the minimum qualifications cannot be guaranteed an interview. Applicants are selected for an interview based on education and work experience most closely matching the requirements of the position and may undergo additional selection and screening processes which may include an evaluation of training and experience, and written, oral and performance-based testing.

Drug and alcohol testing is conducted based upon City policy, Federal, State and Local requirements. The City of Lauderhill is an E-Verify employer.