Westminster is an Early Learning to Year 12, coeducational day and boarding, Uniting Church school with
a proud history and an exciting future. We commit to helping all students and staff achieve more than
they thought possible through an adventurous education, which takes place anytime our students are
challenged in their learning and when staff explore new opportunities to improve their profession. Since
opening in 1961, Westminster’s vibrant sense of community has shaped our welcoming, down-to-earth
character, enriched by School values of being brave, humble, kind, authentic, resilient and curious.


Position Name HR Administrator
Area of School Whole School
Level 4 - Westminster School Inc. Teaching Staff and School Assistants
Employment Conditions
Enterprise Agreement 2024
The HR Administrator functionally reports to the Head of HR and works
closely with the HR Officer. The HR Administrator supports the HR team
Key Relationships and collaborates with Line Managers and employees for effective
people management. The HR Administrator is ultimately accountable
to the Principal, via the Director of Business Operations.

Position Objective:
Westminster School’s performance and reputation are enhanced because high quality of the professional
HR services and knowledge the HR Administrator provides, and because of the contribution to the
School’s desired culture and to School improvement initiatives made by the incumbent.

Position Overview:
The HR Administrator performs transactional HR administration duties to support the delivery of high
quality people management practices at Westminster. This includes end-to-end recruitment, on-boarding
of staff and volunteers, ensuring compliance with statutory and school requirements, and assistance with
and contributing to continuous improvement of the Human Resource Management function.

Key Responsibilities:
1. HR data policies, procedures and processes

• Assist with general HR enquiries and provide guidance to staff on HR policies and procedures and

employee relations. Escalate to the Head of HR as required.

• Assist with maintaining currency of policies, procedures and guidelines on the School’s database,

intranet and website.

• Manage HR related documentation, data, policies, practices and records, including maintaining

the HR information systems and databases and ensuring staff information is accurate and up to
date.

2. Recruitment and Onboarding

• Assist in the review and development of position descriptions.

• Prepare and place job advertisements, undertaking candidate management, screening and

shortlisting candidates.

• Prepare interview packs for recruitment panels as required.

• Assist with the on boarding of new staff, including preparation of employment documents, new

starter notifications, employee resources and assistance with induction processes.

3. Volunteer Coordination

• Liaise with department managers to coordinate engagement and on boarding of new volunteers,

ensuring completion of necessary screening processes and mandatory compliance requirements
are met.

• Coordinate volunteer induction and training.

• Maintain a volunteer database via Connx, ensuring all compliance documents are uploaded to

enable accurate reporting.

4. General HR Support

• Provide assistance with HR processes and practices including staff wellbeing and recognition

initiatives.

• Assist with HR reporting to meet internal and external compliance requirements, e.g. Working

with Children Checks, first aid, Responding to Risks of Harm Abuse and Neglect (RRHAN) training

• Assist with coordination of on site first aid courses for staff.

Key Selection Criteria: Qualifications, Skills and Experience:

• High level administration and coordination skills

• Demonstrated expertise in using Microsoft Office suite of programs, especially Excel and Word

• Strong skills in managing information within a database (HRIS preferred)

• Knowledge and understanding of general HR practices, processes and procedures desirable

• Exceptionally high attention to detail

• Relevant qualifications and/or experience in a similar role will be viewed favourably

Key Selection Criteria: Personal Qualities:

• Good time management and problem solving skills.

• Excellent organisational, prioritising and planning skills

• A proactive approach to work and good levels of initiative

• Ability to be adaptable and flexible in a fast-paced, changing environment

• Ability to work productively with limited supervision or effectively as part of a team

• High level interpersonal skills to accurately and effectively communicate with a diverse range

of staff

• Able to apply discretion, judgement, handle sensitive information in a confidential manner.

Safety and Wellbeing
All staff must:

• Take reasonable care of, and cooperate with actions taken to protect, the health and safety of

both themselves and others

• Report all accidents, incidents and hazards to their supervisors as soon as is practicable

• Read and abide by all WHS policies.
  

Conditions of Employment

• All applicants must be eligible to work in Australia.

• All staff must satisfy child protection screening and adhere to Westminster’s Child Safety and Wellbeing policy which includes holding a current Working With Children Clearance.
• A probationary period applies to new employees.


Updated: September 2024