Australia Job Openings

Maddocks

Legal Secretary - Construction

Melbourne

FULL TIME

September 4, 2024

We are a modern Australian law firm with a leading reputation. We focus on exceptional service, operational excellence and being at the forefront of employee experience. We work closely with Australian and international businesses, organisations and governments.
About the role
We have an exciting opportunity for a skilled Legal Secretary to join our busy Construction & Projects team in Melbourne. The team is well recognised by government departments, major construction companies and developer clients for practical and commercial advice.
You will provide a high level of administrative and secretarial support to a mix of senior and junior lawyers in a close-knit team that embraces a supportive culture. You will get to know our clients and our projects, and be able to offer focused support for our work.
There is plenty of variety with the key responsibilities and duties including:

Drafting and editing high quality legal correspondence and documentation
Liaising with clients, Partners, lawyers and other stakeholders via email and telephone
Time entry, preparation of bills and processing of monthly billing
Assisting with matter management, including file opening and closing, and preparing matter status and billing reports for the team and for clients
General administrative duties

We work in a hybrid way at Maddocks, with part of our week in the office, and also have wider flexible working arrangements, whether that's hours, place of work or the leave you take. We welcome the opportunity to talk to you about working flexibly.
About you
You are self-motivated and adaptable in a dynamic environment. You also are a team player and pride yourself on exceeding expectations. A strong work ethic and commitment to your role will see you succeed in this position.
Ideally you will have:

At least two years of legal secretarial experience within private practice
Polished secretarial skills including refined knowledge of the Microsoft Office suite, including Teams, Word, Power Point and Excel spreadsheet skills
A proactive and collaborative approach, with high level of professionalism and excellent interpersonal skills
Excellent organisational skills
The ability to produce accurate, high quality work (attention to detail is critical)
Previous experience working with billing software such as Aderant Expert is advantageous

Why join Maddocks?
Maddocks is simply a great place to do great work. We foster a culture of collaboration, learning and engagement where you will experience:
A diverse and inclusive workplace: We have been named an employer of Choice for Gender Equality by the Workforce Gender Equality Agency (WGEA) every year since 2004 along with being named a Silver Employer at the Australian Workplace Equality Index's 2024 LGBTQ Inclusion Awards. We promote diversity internally through our Maddocks Gender Equality Network, Maddocks CALD, Maddocks Disability Inclusion and Maddocks Pride groups.
Career Development: Learn and develop through structured learning and development programs at each stage of your career and study support programs.
Community involvement: give back to the communities in which we operate through our thriving pro bono and grants programs and staff volunteering initiatives.
Work flexibly: work in a hybrid way with part of your week in the office and support to set up your home office.
Wellbeing & Benefits: access to up to 20 weeks paid parental leave, discounted gym memberships & health insurance, salary continuance insurance, Employee Assistance Program and parents and carers wellbeing programs.
Our people are our greatest advocates and we believe this is a result of our inclusive culture and focus on complex and interesting work.
To be eligible for this role you must be legally permitted to work in Australia. Please note that unsolicited applications from agencies will not be considered at this time.
Ready for your next career move? Make your Move to Maddocks

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