Australia Job Openings

Australian National Maritime Museum

Non-Collection Assets Coordinator

Darling Harbour

FULL TIME

October 7, 2024

Full-Time, Ongoing APS 5 position
Attractive employee benefits including 15.4% Superannuation
Australia’s leading museum located waterside in beautiful Darling Harbour

As one of Sydney’s most visited museums, the Australian National Maritime Museum shares our national maritime story across Australia and the world, online, onsite and through research, presentations and travelling exhibitions, and provides must-visit museum experiences that delight and inspire.

We connect our visitors with the oceans and waterways that are the heartbeat of who we are. From deep time to modern Australian and beyond, we explore our past, our present and future as an island nation shaped by sea, offering a sustainable and cohesive vision for the future.
The Museum welcomes over 2.5 million local, interstate and international visitors annually, and is supported by a thriving and passionate staff, membership, volunteer and education base. Find out more at sea.museum

The Role
The FASS section offers services that are instrumental in keeping the Museum building and assets consistently performing to provide a seamless staff and visitor experience. The FASS team provides expert knowledge on a range of services including but not limited to Heating Air Conditioning and Ventilation (HVAC), building repairs, electrical and project management. This role will assist with maintaining and providing management of assets and the Museum warehouse.

We are seeking an experienced and Non-Collection Asset Coordinator to join our Facilities Team. The Non-Collection Assets Coordinator is responsible for ensuring the museum's assets, such as exhibitions, materials, showcases, and other valuable items, are effectively managed. This role serves as the principal reference point for the acceptance and receipt of non-collection materials delivered to the Museum, including bulk stationery items, publications, and PR materials.

In addition to these duties, the position also entails the management and coordination of the offsite warehouse

Key Accountabilities

Effectively manage the Museum’s non-collection assets such as exhibition materials, showcases, and other valuable materials in the Museum’s possession.
Provide the principal reference point for the acceptance and receipt of deliveries to the Museum of non-collection materials, whilst ensuring positive relationships when communicating with other teams and clients.
Manage and maintain an efficient storage and transportation system and identify any opportunities for improvement.
Manage and maintain the currency of data on the TMS (Assets Register) and Chemical Data Systems, providing relevant reports when requested.
Within the context of facilities management, work collaboratively to ensure the operations of the Museum, including in relation to methods of waste disposal and recycling aligning with relevant practices and procedures.
Undertake duties and projects as required for the Facilities section including those relating to work health and safety and risk management issues.
Manage and coordinate the offsite warehouse, where the following duties are required: general housekeeping, land, monitoring of garden maintenance, and ensuring the safety of the internal warehouse environment, including floor and dexion stacking.
Use of specialised power tools as required and share knowledge of tools where applicable.
Supervise labour hire employees including communicating on priorities and tasks and is responsive to stakeholders needs and expectations.
Fulfil the key competencies of the classification of this position as defined and described by the Integrated Leadership System (ILS).
Any other lawful and reasonable request made within this position.

Selection Criteria
Essential

Knowledge and understanding of general facilities management building principles and procedures.
- An understanding of work health and safety practices within a facilities management context.
- Effective communication skills, maintaining positive relationships.
- Knowledge of Asset Management and storage
- Forklift license, LR license (minimum), and EWP license(Elevated Work Platform)
Desirable
- Experience maintaining accurate and up-to-date data in asset registers.
- Familiarity with waste disposal and recycling methods.
- Knowledge of power tools.

Selection Process
Selection for this position will be made on the basis of relative merit which will be assessed against each item of the selection criteria. Applications that do not address the selection criteria will not be considered for short listing by the Selection Committee.
Interviews may not be conducted

As part of the selection process the selection committee may invite candidates to undertake psychometric test, you should advise the selection committee if you have any special needs. Psychometric tests may be used as the initial short-listing test or later in the selection process. Some tests are very short while others may take one or more hours.

Eligibility

This position is open to all eligible members of the community, and we encourage applications from Aboriginal and Torres Strait Islander people, people with a disability and people from every cultural and linguistic background.

To be an eligible member of the community, you must be an Australian citizen. Applications may be accepted from Australian permanent residents who are in the process of acquiring Australian citizenship.

Further information may be obtained from arthur.george@sea.museum

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