PMO Analyst

Job Description

• Permanent
• Anywhere in Australia

How will I help?

This role is accountable for delivering on project management activities required for the BT Platforms. This role is crucial in ensuring that projects are delivered on time, within scope and budget and will perform the following activities:

Coordination:

• Portfolio/Program/Project communications support, including organising workshops, induction sessions, training sessions, onboarding sessions, and development of presentation documents
• Management of the Portfolio's/ Program's/Project's weekly / monthly operating schedule / timeline (including Forward planning) for the PMO team and the PMO Manager

Governance :

• Assist in maintaining all portfolio/program processes and guidelines
• Assist the PMO and Quality Managers in meetings with Project Managers to ensure that documents are being generated and signed-off as per the Deliverables List
• Ensure that appropriate induction materials are in place, with guidelines for Managers to onboard staff
• Keep abreast of any changes to the Pg EF, PEFm and templates and assist the PMO Director with the related communication of these changes to the Project Management community within the program

Reporting:

• Assist the PMO Director, Program Directors and Project Managers in ensuring timely and quality generation status reports from the Clarity system, Supplementary Status Report or any required divisional month-end report of monthly program/project
• Support the development of monthly reporting and Steering Committee packs
• With support from Finance, assist with the generation of reports in relation to resourcing stocktake requests, resource request submissions and assist with financial governance processes

Information Management:

• Maintain project documentation and ensure it is up-to-date and accessible
• Ensure all final versions of key documents are captured and stored appropriately on the relevant Intranet/ sharepoint site, with consideration to audit and security
• Establish and manage program trackers, including NOD, CCL, Actions tracker, Approvals Tracker and Milestone register

Secretarial & Administration

• Provide administrative support to the PMO Director and PMO Team
• Manage projects calendars, schedules and appointments
• Handle project-related correspondence & communications.

What's in it for me?

You'll play a significant part of the future of a business that has been around for over 200 years. Our purpose is to create better futures together. So, we'll back you in the development of your career, internal career prospects, and flexible working. You'll also keep learning to grow your career, backed by a fantastic team of people with a can-do, supportive structure. Whatever shape your family takes, we offer generous paid and unpaid parental leave for your nominated primary and support carers. This includes leave to organise adoptions, surrogacy, and foster care arrangements. And we continue to pay your super contributions while you take all the time you need to get your new family settled.

What do I need?

To be successful in this role, the candidate must have an exceptional written communication skills including writing clear and concise management/board papers and adviser/client communications. Good experience in project management software and tools (e.g. Jira, Confluence, etc). Completed a tertiary qualification in a business, project management or any related field and a hands-on experience in the financial services industry or project management role.

What's it like to work there?

We are a collaborative team of passionate people with a shared ambition to make a difference for our customers, our communities and each other. At Westpac, making a difference means creating impact, unlocking our own and each other's passions, and transformative success stories to create better futures together.

As well as competitive remuneration and a great culture, joining the Westpac family gives you access to a wide range of employee benefits to help you manage your priorities - whether that means family life, work/life balance, ambition to grow or all the little perks in between.

We'll empower you to shape your career path. Through personalised upskilling, mentoring, and training opportunities, you're in control of where you start and how you'll grow.

As an equal opportunity employer, we are proud to have created a culture and work environment that values diversity and flexibility - and champions inclusion.

Hear from some of our people and their experiences working with us.

How do I apply?

Start here. Just click on the APPLY or button.

At Westpac, we're all about creating a supportive culture and ensuring our workplaces, branches, products, and services are accessible and inclusive for everyone-our customers, employees, and the wider community. If you're interested in discussing workplace flexibility, please feel free to mention it in your application.

We invite candidates of all ages, genders, sexual orientation, cultural backgrounds, people with disability, neurodiverse individuals, veterans and reservists, and Indigenous Australians to apply. If you have questions about the recruitment process, please email talentacquisition@westpac.com.au.

Do you need reasonable adjustments during the recruitment process?

We can provide reasonable adjustments for individuals with disability and/or neurodiversity. If you require an adjustment to be made during the recruitment process at any stage, please email talentacquisition@westpac.com.au

Job ID 300002127700309