Australia Job Openings

WSP Australia

Project Coordinator

FULL TIME

October 23, 2024

Flexible working hours and working from home arrangements
Fantastic Company benefits including extra holiday leave
Career development and personal growth opportunities

What if you could do the kind of work the world needs?
At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.

This role will see you enhance your capabilities and the reputation of WSP’s Sustaining Capital team. You will collaborate with talented professionals working on iconic projects to drive future ready outcomes that will benefit clients and communities.
At WSP you’ll find the scale and reach you need to do the kind of work the world needs – and the culture and people that make it the best work of your life.

Mining
Our global team of over 5,200 dedicated mining professionals are supporting the industry to decarbonise mining operations in the accelerating green transition. Working collaboratively across borders and disciplines, you’ll join a leading team working on interesting and complex projects. We are experts in our field, and we are passionate about mining.
Due to continued growth within our Mining division, we currently have an opportunity for a Project Coordinator to join our Mining team in South Australia. The role of the Project Coordinator is critical in providing high level support to the Project Manager to mitigate risk and facilitate delivery of both intercompany, and multi-disciplinary projects on schedule and within budget. The role presents an excellent opportunity for candidates looking to progress their career within a global company that supports ongoing career development and mentoring.
Our Mining team helps clients optimise performance, boost profitability, and operate responsibly. We have a comprehensive understanding of the mining industry and current issues including decarbonisation and understand future ready strategies are critical to countering these issues, capitalising on opportunities, and adding value to businesses.

What you’ll do:

Contributing to successful project delivery in accordance with Project Management best practices and effectively engaging with Clients and stakeholders
Assisting with the preparation, monitoring and updating of project delivery documentation including project management plans, risk registers, HSE plans, and other documentation as required
Drafting intercompany agreements and facilitating the sign-off process in accordance with internal processes
Updating internal project delivery plans, including drafting monthly project reviews for Project Manager review
Project financial management and control including but not limited to:
Arrange setup of new projects in ERP system, including development of project work breakdown structures, revenue and cost budgets
Monitoring and reporting of project progress including updating budget trackers, and assist Project Managers to forecast cost to complete
Variance analysis for cost and schedule, including identification of exceptions and assisting Project Manager to ensure corrective actions as appropriate
Assist Project Manager issuing monthly invoices, ensuring invoice aligns with contractual agreements and client requirements
Preparing Purchase Orders
Approving and tracking of creditor invoices
Liaising with the Project Finance Specialist (PFS) to update budgets and maintain accurate financial information and revenue recognition on projects
Liaising with the Project Finance Specialist (PFS) to updating project work breakdown structures and project budgets, as required, ensuring correct documentation
Scheduling, creating and updating project schedules to align with project and client requirements
Project change management, including assisting Project Managers with variations and updating relevant project documentation
Liaise with Project Administration in relation to mobilisation, travel requirements, logistics and document control processes
Assisting with the preparation, monitoring and updating of health and safety documentation
Assisting with the preparation of proposals and ad hoc project documentation as required
Interacting with clients, both internal and external as project team representative
Attending and organising meetings as requested to take minutes, follow up actions and record of their completion

About You
We have a strong focus on culture within the Mining Division, so if you feel you meet some of the requirements and responsibilities of the role, but not all, we would still encourage you to apply. Training will be provided for a more junior candidate that aligns with our friendly and supportive team culture.

Strong financial management experience including budgeting, forecasting, and project controls
Previous experience in a project management environment
Experience within the Mining industry preferable
Ability to build and maintain client relationships
Excellent interpersonal skills, and the ability to work well within a team environment and autonomously
Computer and software skills comparable to role, including but not limited to Microsoft Office Suite applications and Enterprise Resource Planning systems

Imagine a better future for you and a better future for us all.
Join our close-knit community of talented individuals who share your passion for making a positive impact. Our global team includes more than 69,000 employees, working together to make a difference in communities both close to home and around the world.
An employee Share Purchase Plan is available to all our permanent employees who wish to become owners and vested partners in WSP’s collective success. To find out more about our commitment to the health and wellbeing of our people, and the programs we’ve designed to help you thrive, go to our Employee Benefits page.
With us, you can. Apply today.

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