Internship - IT Development and Project Management - (TAL-NA20241011-001)

Organization: NA-Research Contracts Administration Section

Primary Location: Austria-Vienna-Vienna-IAEA Headquarters

Job Posting: 2024-10-14, 2:38:03 AM

Closing Date: 2024-11-04, 4:59:00 PM

Duration in Months: 12

Contract Type: Interns

Full Competitive Recruitment: No

Duration
12 months

Internships
The IAEA accepts a limited number of interns each year. The internships are awarded to persons studying towards a university degree or who have recently received a degree (see Internship web pages for further details).
The purpose of the programme is:
To provide interns with the opportunity to gain practical work experience in line with their studies or interests, and expose them to the work of the IAEA and the United Nations as a whole;
To benefit the IAEA's programmes through the assistance of qualified students specialized in various professional fields.
The duration of an internship is normally not less than three months and not more than one year.

Organizational Setting
The Department of Nuclear Sciences and Applications implements the IAEA's Major Programme 2, "Nuclear Techniques for Development and Environmental Protection". This Major Programme comprises individual programmes on food and agriculture, human health, water resources, environment and radiation technologies. These programmes are supported by laboratories in Seibersdorf, Monaco and Vienna. The Major Programme's objective is to enhance the capacity of Member States to meet basic human needs and to assess and manage the marine and terrestrial environments through the use of nuclear and isotopic techniques in sustainable development programmes.
The Research Contracts Administration Section (NACA) manages the IAEA's coordinated research activities (CRAs). The objective of the coordinated research activities is to stimulate and coordinate the undertaking of research and development in selected nuclear fields by scientists in IAEA and FAO Member States. NACA manages all aspects of the CRAs, including programmatic and financial planning and implementation relating to research, technical and doctoral contracts and research agreements, coordinated research projects (CRPs) and Research Coordination Meetings. NACA is also in charge of the administration of the IAEA's Collaborating Centres Scheme.

Main Purpose
The Intern will join the Research Contracts Administration Section and assist in development and testing IT solutions for administration of project proposals and preparation of contracts and agreements, preparation and analysis of financial and other reports and queries, production of communication material for outreach purposes.

Functions / Key Results Expected

• Assist in design, testing and documenting procedures of the new IT system for management of CRA project proposals and contracts.
• Assist in design of additional IT tools such as Sharepoint platforms, Power BI Dashboards, and IT solutions for automation of document creation and operations
• Assist in receipt, recording and filing project and contract agreement proposals for Coordinated Research Activities (CRA) and Collaborating Centres (CC) mechanisms.
• Maintain database records.
• Perform data clean-up exercises.
• Prepare financial reports and ad-hoc management reports.
• Assist in maintenance of CRA and CC Web pages, gather other information required for general media and visibility use.

Qualifications and Experience

• University Degree in Information Technology, Business Administration or a related field
• Good knowledge of IT systems and business process improvement.
• Good knowledge of project management.
• Basic knowledge of media products of other visibility-related products.
• Experience in the use of data analysis tools such as SQL
• Knowledge of Sharepoint and Power BI
• Fluency in MS Office (Word, Excel, Outlook, Power Point)
• Software development knowledge and skills
• Knowledge of Data and Information Analysis and Reporting
• Ability to work in a team and with tact

Applicant Eligibility

• Candidates must be a minimum of 20 years of age and have completed at least three years of full-time studies at a university or equivalent institution towards the completion of a first degree.
• Candidates may apply up to one year after the completion of a bachelor's, master's or doctorate degree.
• Candidates must not have previously participated in the IAEA's internship programme.
• Good written and spoken English essential; fluency in any other IAEA official language (Arabic, Chinese, French, Spanish or Russian) an asset.
• Candidates must attach two signed letters of recommendation to their application.