Bahrain Job Openings
American University of Bahrain
Executive Assistant
Ar Rifā`
FULL TIME
September 23, 2024
- Manage and maintain complex calendars for the Executive Office, including scheduling meetings, appointments, and events, ensuring all associated details are arranged.
- Handle incoming phone calls, emails, and correspondence, ensuring timely responses and communication flow on behalf of the President and executive team.
- Act as a liaison between leadership, executives, faculty, administrators, staff, and external entities to resolve inquiries and issues.
- Assist in preparing documents, reports, presentations, meeting minutes, and distribute various materials as needed.
- Coordinate travel arrangements, develop itineraries, and process expense reports for the Executive Office.
- Make decisions based on a strong working knowledge of the President's responsibilities and priorities.
- Ensure the smooth operation of day-to-day office functions, addressing logistical needs and overseeing administrative support staff.
- Maintain the confidentiality of sensitive information and ensure the efficient operation of the President’s Office, working flexible hours as required.
- Perform general administrative tasks such as filing, document organization, and managing office supplies.
- Draft and distribute internal and external communications.
- Assist in coordinating and supporting university events, meetings, and special projects.
- Maintain an organized filing system for correspondence and other important materials.
- Assist with tracking and organizing compliance-related documentation, particularly HEC reports and submissions.
- Monitor deadlines and ensure timely submission of regulatory materials.
- Coordinate with various departments to gather and prepare necessary information for regulatory purposes.
- Provide backup support for the Manager when needed.
- Perform other duties as reasonably required by management, contributing to the overall efficiency of the Executive Office
- Bachelor’s degree in a relevant field is required.
- Communication and Relationship Building.
- Organizational skills.
- Discretion.
- Adaptable.
- Proficient in Arabic and English, both written and verbal communication.
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