Belgium Job Openings

European Travel Commission

Administration Trainee (m/f/d) in Bruxelles

Brussels

September 4, 2024

Administration Trainee (m/f/d)

Firma:
European Travel Commission

Einsatzgebiet:

BRUXELLES

Anstellungsart:

Trainee & Praktikum

Arbeitsbeginn:

Ab sofort

Established in 1948, the European Travel Commission (ETC) is a non-profit organisation with its headquarters in Brussels. Its role, on behalf of its more than 50 members, both National Tourism Organisations and private companies, is to promote tourism to Europe from long-haul markets, produce market intelligence and facilitate the sharing of best tourism practices. The organisation also engages in advocacy actions to promote the importance of tourism as an engine for the European economy and to create benefits and remove disadvantages for the travel industry in Europe. ETC cooperates with the European Commission (EC) in promoting Europe as a leading tourism destination, implementing projects in the form of ad-hoc and other grants.

Tasks

The European Travel Commission is recruiting a Trainee for its Administration Department. This is an exciting opportunity for a highly motivated junior professional or recent graduate to gain hands-on experience and valuable insights into the operations of an international organisation working on tourism-related projects. The position is for six months, renewable. The Administration Trainee works within the ETC Executive Unit, in the Administration Department and reports to the department's Head and the Executive Director.

Main responsibilities include, but are not limited to:

Administrative and technical support (formatting reports, drafting letters and certificates, booking of meeting rooms, etc.)
Manage and maintain the Executive Director's schedule and appointments
Coordinate and schedule meetings, conferences, and travel arrangements for the Executive Director
Provide support with office management (e.g. placing orders)
Provide support with the implementation of projects of the department
Screening and prioritising incoming emails, calls, and correspondence
(www.etc-corporate.org - sections managed by the department)
Provide support in archiving and filing finance and admin-related documents
Monitor available EU funding for tourism
Provide support with applications to EU tenders and grants
Provide support to the Head of the department with financial matters such as financial reports and declarations
Participation in ETC meetings in Brussels (as required)
Provide support with the organisation of meetings and events for ETC members
Assist in preparing minutes from ETC meetings
Support in organising educational training, meetings and events for the ETC staff

Profile and skills

Recognised University degree in a relevant field (Tourism, Business Administration, Economics, or similar)
Experience with administrative tasks is an advantage
Excellent English language skills; knowledge of other European languages is an advantage
Excellent computer skills (Excel, Word, Outlook)
Strong organisational skills, particularly in time optimisation and prioritisation
Strong interest in travel and tourism
Proactive and self-motivated
Attention to detail without losing sight of the overall picture
Ability to manage multiple tasks and respect deadlines
Committed, participative team player
Strong analytical and planning skills
Ability to handle confidential information with integrity and discretion

Important requirements

The applicant should be a recent graduate and ready to start a full-time job. The application of candidates who have not yet graduated by the time of the traineeship start date will not be accepted.
The applicant should be willing to move to Brussels for the whole duration of the traineeship. Remote work from outside Belgium is not possible.

Administration Trainee

Organization
European Travel Commission

Job Type
Full Time, 38 hours per week

Location
Brussels, Belgium

Remuneration
1250€/month

Industry
Tourism

Education Level
Professional

Contract type
Six-month traineeship starting in November 2024, extendable for another six months

How to apply
If you meet the criteria outlined above, please send us your Cover Letter and CV (both in English) by 15 September 2024 23:59 CET, mentioning 'Administration Trainee' in the subject line, to: Ms Iulia Niculica: iulia.niculica@visiteurope.com
Candidates must be able to certify with official documents (if requested) any information provided in their CV and Cover Letter.
SELECTION PROCESS
Based on an initial review of submitted CVs and motivation letters, only selected applicants will be invited for an online interview. Applicants who do not receive any feedback within two months after the deadline for applications should consider this as unsuccessful.

European Travel Commission
RUE DU MARCHE AUX HERBES 61, 1000 BRUXELLES
Belgien
Ansprechpartnerin: Frau Niculica
T: 025489000
info@visiteurope.com

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