Posted on Jul, 25

• Administrative support: Provide comprehensive administrative support to the organization, including handling correspondence, managing calendars, scheduling meetings, and organizing travel arrangements such as flights, taxi and hotels.
• Office operations: oversee day-to-day office operations, including maintaining office supplies, managing office equipment, and coordinating maintenance and repairs when needed. Liaise with landlord, building manager and facilities of the building.
• Car fleet admin: Maintain filing of contracts of company cars, arrange fuel cards.
• Maintain filing of all documents
• Support: Assist the Managing Director. Manage the calendar, attend meetings when required to take minutes, manage internal communication on behalf of the Managing Director, prepare reports or presentations.
• Follow up expense reports in Concur.
• Close contact with IT Europe
• Event planning: plan and coordinate office events, meetings, conferences, including logistics and catering in cooperation with the event team. Follow up on the event budget.
• Wellbeing: Take lead in quarterly meetings on wellbeing and accidents @ work

Education:

• Professional bachelor or equivalent through experience
• Open to learning

Experience:

• Proven experience in administration
• Open to learning
• Strong organizational skills with the ability to prioritize tasks effectively.
• Attention for detail and problem-solving abilities.
• Feeling for / experience with HR tasks is a plus

Specific Business Knowledge:

• Proficiency in office management software (Microsoft Office) and quick learner in other software packages
• Familiar with office equipment
• Fluent in English and Dutch (written and spoken)