Belgium Job Openings

Search for Common Ground

Associate, Programs: Cross-Regional Team

Brussels

FULL TIME

August 7, 2024

Search for Common Ground

In a world often divided, Search for Common Ground stands for the power of bringing diverse people together to find solutions. By meeting this moment with Search, you join a powerful global peace movement that believes in the profound impact of courageous multipartiality - that all voices should be heard and respected in shaping a better, more connected world and collaborative vision is essential for lasting peace.

Position Summary

The Cross-Regional Programs team at Search for Common Ground (Search) is seeking a full-time Associate to support the implementation of the program Women’s Inclusion in New Security (WINS), a global project focused on women, peace and security (WPS), implemented across eight countries (Cameroon, Central African Republic, Democratic Republic of Congo, Somalia, Central Asia, Guatemala, Lebanon and Yemen) - and including a global Rapid Response Fund (RRF) mechanism. The project provides specific funding and technical assistance to local women-led groups to grow and sustain local capacities for peacebuilding.

The Programs team has oversight on the management of restricted grants to drive impact and ensure compliance. The Programs team supports in-country Directors and Managers to effectively follow Search and donor policies and procedures regarding grant implementation. This function commences with the signing of a grant and completes with the final close-out. This involves monitoring, reporting, and where appropriate, engagement with donors. It involves oversight on both program quality and compliance, working in close collaboration with other departments, including Finance, the Institutional Learning Team, Strategy Alignment, Program Quality, Communications, and Human Resources. The Programs team aims to build and strengthen the capacity of program implementation at Search and with partner staff in-country.

We are seeking an experienced Associate, Programs, to provide grants management and programmatic support specifically to country implementation, alongside other critical tasks pertaining to the project. The key responsibilities of this position are outlined below.

Key Responsibilities

Grants Management support (80%)

Support in conducting monthly check-in meetings and budget meetings with each country office.
Supports grants start up, grants close out and documents lessons learned in the course of implementation.
Supports report coordination, development and review.
Contribute to program implementation review, spending review, and forecasting.
Participate in and support regular programmatic reflection sessions and cross-learning meetings and workshops.
Supports partner management.

Learning and Communication support (20%)

Support in the collection, drafting and review of communications products.
Support in the collection and drafting of programmatic success stories.
Support in the internal coordination on WPS programmatic cross-learning and communication.
Support the Program Manager, Program Director and policy team to develop policy documents.

Contributions

Supports project teams in the preparation of timely and quality project reports for donors in compliance with donor and internal Search requirements.
Supports the utilization of grants management tools in tracking program expenditures and forecasting project activities and expenditure in line with the approved budget and the work plan for both Search and partners.
Participates in project start up, periodic project reviews, and project close-out processes, and ensures that these are documented, shared, and archived appropriately.
Participates in regular monthly budget versus actuals (BVA) review meetings, costed work plan review, management analysis of projections and circulates minutes and close follow-ups of action points.
Supports the Programs team in highlighting and documenting success stories and factsheets highlighting results of Search programming.
When called upon, works with country offices (finance and technical teams) and proposal managers to develop or support the development of budget and budget notes based on capacity/availability/skill level of country office staff.
Supports subaward processes by ensuring all required documents such as selection memos, background checks, capacity assessments are completed to facilitate final sign off.
May be called upon to participate in design calls and provide input in proposal and budget review for strategic proposals.
Deploys to country offices from time to time to provide technical and start up support based on need.
Performs any other related task that may be allocated by the Programs Manager.
Other duties that are broadly in line with the above key contributions as assigned.

Competency Behavior Indicators (Knowledge, Skills, and Abilities)

Engages and communicates effectively across functions and across teams.
Participates in external meetings.
Builds relationships and engages effectively with collaborators.
Uses resiliency and exhibits flexibility and adaptability to changing tasks and team priorities.
With oversight by the supervisor, writes technical sections for team documents, briefing materials, and presentations.
Works across functions from a multicultural perspective that reflects consideration of other cultures, other viewpoints, and other ways of doing things.
Sensitively recognizes ethical situations.
Focuses on the key objectives of a task or project.
Creates accurate, organized, and timely work.
Is resourceful with time management and technology to prioritize tasks with limited supervision.
Remain alert and responsive to any safeguarding risks, acquire relevant knowledge and skills that will enable you to promote strong safeguarding practices, understand the safeguarding policy and procedures, and conduct yourself in a manner consistent with the Safeguarding Policy.

Desired Qualifications

A degree in International Relations, Peace and Conflict Studies, Gender Studies, Political Science, or a related field.
3 years of relevant work experience (1 year if with MA)
At least 1 year of experience in WPS programming and/or WPS policy.
At least 1 year of experience in grants management in an international context, across geographies.
Fluency in English and either French or Spanish written and spoken, is essential, and proficiency in additional languages is beneficial (Arabic, Russian).

€3,330 - €3,800 a year

Contract duration and Salary Range

We offer a 1-year contract (“contrat à durée déterminée”, CDD), renewable by 1 year upon satisfactory performance and budget availability.

The salary range for this position would be between 3.330 - 3.800 EUR gross per month, based on relevant experience, with the following benefits: 22 days of annual leave, end-of-year office closure, double vacation pay, meal vouchers (Eur 7,- per worked day), life insurance, hospitalisation, dental and ambulatory health insurances, disability insurance, contribution to mobile phone use, transport allocation, home office allowance, contribution to private pension fund and end-of-year bonus.

Only applicants invited for an interview will be contacted.

Please note that we are unfortunately only able to consider applicants that currently hold the right to work in Belgium.

Type and Nature of Contacts

Interacts with others and handles problem situations with tact. Periodic external engagement as requested.

Education and Experience

Typically BS/BA with minimum 3 years’ experience.

Working Conditions and Physical Requirements

Usual office environment in Brussels. Search Belgium currently has a policy requiring at least 2 days per week presence in the office. Ability to travel internationally at least 20%.

Supervisory and Budget Responsibility

None

Application process

The deadline for applications is August 30th, 2024. Please submit your CV and motivation letter through our online application portal Lever. Applications are reviewed on a rolling basis and Search reserves the right to identify a suitable candidate ahead of this deadline.

Only shortlisted candidates will be contacted.

Please note that we are unfortunately only able to consider applicants that currently hold the right to work in Belgium.

As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key responsibilities.

Only applicants invited for an interview will be contacted. No phone calls, please. Please see our website www.sfcg.org for full details of our work. All Search Employees must adhere to the values: Collaboration- Audacity - Tenacity - Empathy - Results. In accordance with these values, Search enforces compliance with the Code of Conduct and related policies on Anti Workplace Harassment, Protection from Exploitation and Abuse, Child Safeguarding, Conflict of Interest, and Anti-fraud. Search is committed to safeguarding the interests, rights, and well-being of children, youth, and vulnerable adults with whom it is in contact and to conducting its programs and operations in a manner that is safe for children, youth, and vulnerable adults. Search for Common Ground does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations.

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