Job purpose:

• Contribute to the implementation of PROSAFE’s portfolio of EU-funded projects;
• Work with a diversified group of stakeholders across Europe;
• Be involved in administrative, communication, coordination, and technical reporting activities;
• Support the design and build-up of new project proposals/tenders;
• Undertake project management activities to ensure smooth and efficient processes are in place;

Responsibilities:

• Contribute to writing and reviewing project reports, deliverables, memos, factsheets, case studies, etc., in collaboration with senior staff;
• Support with the project management by following and monitoring the implementation of various project tasks;
• Participate in project meetings and conferences as required, and preparing supporting or follow-up materials (such as presentations, minutes and reports) including correspondence with facilitators, participants, and stakeholders, and the implementation of relevant tasks for EU-funded projects and Joint Actions;
• Support the organisation of events, including communication with vendors to book meeting facilities, hotel rooms, and catering ensuring that all costs are within the budget and invoices are received in line with the project requirements;
• Support the organisation of logistics activities including conducting public procurement procedures and liaising with all involved parties to ensure a smooth and timely transport of product samples to laboratories in Europe, this within the project deadlines and budget;
• Perform administrative tasks such as processing of invoices and reimbursement forms ensuring the eligibility of the reported costs including liaison with project partners;
• Undertake general or ad hoc administrative, financial reporting and project management tasks;
• Proofreading and editing various project reports and project materials;
• Continuous communication and collaboration with project participants, membership, stakeholders and third parties;
• Identify and assess project opportunities (Calls for Proposals/Calls for Tenders) published by the European Commission;
• Provide support in dissemination and communication activities, including social media management, and creation of visual content;
• Support the preparation/drafting of proposals in response to tenders and calls for proposals issued by the EU Institutions, including ad hoc research and data collection;
• Provide back-up and additional assistance to other members of the team and performing any other task related to the area of competence.

Profile:
·· University degree of 3 or 4 years in a relevant field, such as Political Sciences/International Affairs, Sociology, Economics, Business, Environmental Studies, Communication, Sciences and Technology, or other relevant field;
· At least 3 years’ experience in in a similar role;
· Proven experience working in an international context and liaising with stakeholders from different EU countries;
· Working experience in FP7, H2020, Life, etc.;
· Knowledge of legal requirements involved with contracts and procurements;
The candidate should also be eligible to work in Belgium.
Application Suitably qualified individuals are required to submit the following:
1. Their CV;
2. A bespoke one-page cover letter in English (general block letters will not be considered), where you include your favourite famous quote with a motivation why it is so. Please also indicate your expected monthly gross salary.
3. A brief portfolio of projects in which your worked with a brief description of the project objectives and your precise task.
no later than 21 October 2024, midnight, CET addressed to Mrs Ioana Sandu, Executive Director, at ioana@prosafe.org and Mr Gerasimos Makris, Senior Policy and Project Officer, at gerasimos@prosafe.org
Applications are reviewed on a “first come, first serve” policy and interviews may be organised before the deadline; thus, we welcome swift applications.
Only successful candidates will be informed, thank you for your understanding.

• please write in the email subject: [Your name – Project and Policy Officer].

Job Types: Full-time, Permanent contract
Pay: €48.000,00 - €55.000,00 per year
Benefits:

• Commuter assistance
• Eco vouchers
• Travel reimbursement

Schedule:

• Monday to Friday

Application Question(s):

• Do you require a visa and/or work permit to work in Belgium ?

Experience:

• EU Project Coordination: 4 years (Required)

Language:

• English (Required)

Work Location: In person
Application Deadline: 21/10/2024