Job purpose:
· Perform and control actively general finance and accounting activities;
· Maintain finance and administrative systems to ensure smooth and efficient processes are in place;
· Undertake financial monitoring and reporting of EU grants and other projects, ensure compliance with the EU financial rules for eligibility;
· Provide financial advice on the design and control of PROSAFE’s EU and other projects (in both application and reporting stages).
Responsibilities:
· Provide support in the day-to-day PROSAFE’s financial management;
· Input all entries into the general ledger, including staff costs, processing suppliers’ invoices, company taxes and social taxes;
· Processing and verifying bank payments.
· Reconciliation of bank accounts with bank statements.
· Monitor, register and verify project expenditure, collecting timesheets, payslips, invoices, travel and other costs reimbursements and all other supporting evidence needed to comply with EU rules.
· Supply weekly reports for the running and finalised grants to the Executive Director;
· Liaise with the project participants regarding their project administration;
· Play an active role in the internal and external audit process, including preparing information for auditors.
· Coordinate with suppliers and other partners and handle queries;
· Contribute to the preparation of the budget and project financial reports, ensuring all deadlines and conditions described on contracts are met;
Profile:
· Mandatory: University degree of minimum 3 years in accountancy, economics, finance, business administration;
· A Masters’ degree in the above fields is a plus;
· At least 4-5 years’ experience in accounting and/or financial project management;
· Proven experience working in an international context and liaising with stakeholders from different EU countries;
· Knowledge and experience of FP7, H2020, Lif, etc. funding and financing rules are a desirable asset;
· Working knowledge of accounting software is an asset;
· A can-do attitude, backed by speedy and accurate work;
· Analytical mind with aptitude in math;
· A problem-solver with attention to detail and ability to spot errors;
· Good time management – able to work under strong pressure and dedicated to meet variable deadlines.
The candidate should also be eligible to work in Belgium.
Application Suitably qualified individuals are required to submit the following:
1. Their CV;
2. A bespoke one-page cover letter in English (general block letters will not be considered), where you include your favourite famous quote with a motivation why it is so. Please also indicate your expected monthly gross salary.
3. A brief portfolio of projects in which your worked with a brief description of the project objectives and your precise task.
no later than 09 September 2024, midnight, CET addressed to Mrs Ioana Sandu, Executive Director, at ioana@prosafe.org and Mr Kyriakos Papazoglou, Programme Manager, at kyriakos@prosafe.org
Applications are reviewed on a “first come, first serve” policy and interviews may be organised before the deadline; thus, we welcome swift applications.
Only successful candidates will be informed, thank you for your understanding.
please write in the email subject: [Your name – Project Financial Controller].
Job Types: Full-time, Permanent contract
Pay: €60.000,00 - €68.000,00 per year
Benefits:

• Commuter assistance
• Eco vouchers
• Travel reimbursement

Schedule:

• Monday to Friday

Application Question(s):

• Do you require a visa and/or work permit to work in Belgium ?

Experience:

• Financial accounting or project finance: 4 years (Required)

Language:

• English (Required)

Work Location: In person
Application Deadline: 09/09/2024