About Us:
For more than 90 years, Western Securities Limited has been committed to providing value to the community by purchasing, developing, and managing real estate for the purposes of long-term retention and value-added redevelopment. The company operates in Canada and the U.S. with roots firmly planted in Calgary, Alberta, where it remains family-owned and managed for four generations.
Western Securities Limited is currently under construction on several projects including the first phase of Ux Borough, a mixed-use development adjacent to the Calgary Cancer Centre, and Fourth Street Lofts, a high-rise multi-family development in the Beltline. WSL has several new, major projects in the early stages of development and is constantly evaluating new development opportunities throughout Calgary.
The Leasing & Legal Services Administrator at Western Securities Limited is a multifaceted role that involves providing critical administrative, legal, and leasing support to the Chief Legal Officer and the Director of Leasing. This position includes responsibilities such as creating various legal documents for property leasing, maintaining corporate records, and overseeing the efficient operation of leasing activities. In collaboration with the Director of Leasing, this role liaises with external stakeholders (including but not limited to tenants and brokers) to support the company’s growth through effective lease administration. Qualifications include proficiency in Microsoft Office, familiarity with commercial leasing documents, certification for Alberta Corporate Registry services, and substantial experience in commercial real estate. If you're a detail-oriented professional seeking a dynamic role in the real estate industry, this opportunity offers a stimulating environment for your expertise to shine.
Expected Outcomes:
Leasing Support
● Support Leasing in preparing all lease documentation, including but not limited to offers to lease, leases, amending agreements, renewals, notices, and other related lease documentation.
● Working closely with the Director of Leasing to incorporate offers to lease, letters of intent, or proposals into leases with minimal supervision.
● Managing and updating legal information and lease details within the property management and leasing accounting system (Yardi Voyager).
● Support Director of Leasing in responding to RFPs.
● Acting as a liaison between tenants and landlords to address specific lease documentation issues and obtain clarifications.
● Developing innovative solutions for non-financial terms of tenant contracts in collaboration with Director of Leasing.
● Monitoring and maintaining property exclusives, identifying potential issues before preparing new offers with tenants.
● Addressing tenant requests for lease transfer packages.
● Analyzing and providing feedback on amending agreements and leases.
● Preparing and reviewing leasing services agreements
Legal Services Support:
● Preparing and filing corporate resolutions, annual returns, and other documents to maintain the organization's corporate entities in good standing.
● Drafting, reviewing and editing a wide variety of legal agreements and correspondence.
● Organizing and maintaining standard form contract templates and legal files.
● Overseeing the organization's records management system and providing guidance on proper record classification.
● Collecting and reviewing standard client documents.
Values:
We pride ourselves on being exceptional managers of our assets. We do not focus on the management of the properties as a core profit center for our business; instead, our management approach is caring for our properties in a strategic way to increase their value as each asset’s strength is important to our overall portfolio. Being a great manager involves:
o Looking after our properties both efficiently and with a long-term perspective.
o Treating our tenants like our business partners as they represent the front line of our business and are essential to the ongoing success of our assets.
o Investing in the assets where it matters most—long-term efficiencies.
o Implementing preventative maintenance programs to maximize resources and minimize surprises.
o Empowering our people to make decisions and effectively communicate internally and externally to ensure we are available and responsive to our stakeholders’ and tenants’ needs.
Competencies:
Time Management – Can attend to an above average broader range of activities.
Organizing – Can orchestrate multiple activities at once to accomplish a goal.
Detail-oriented – Is observant, thorough, and productive.
Action-oriented – Enjoys working hard.
Priority setting – Spends their time and the time of others on what’s important.
Communication – Is able to communicate clearly and succinctly in a variety of communication settings and styles.
Skills, Qualifications and Key Accomplishments:
Must-haves
● Certificate of completion of a Legal Assistant program from Alberta or equivalent experience.
● Complete proficiency in Microsoft Office applications
● 5 years of related work experience, preferably in commercial real estate
Nice-to-haves
● Familiarity with contract and property management and lease administration
● Ability to conduct searches at the Personal Property Registry and City of Calgary Tax Department
● Certification to perform Level 1 services at Alberta Corporate Registry (Level 2 certification is a plus)
Commitments
WESTERN SECURITIES is an equal opportunity employer and employs personnel without regard to race, creed, color, religion, sex, ethnic origin, ancestry, age, place of origin, physical or mental disability, citizenship, sexual orientation, marital or family status.
It is our policy to select the best qualified person for each position within our organization on the basis of demonstrated ability, experience, training and potential.
This policy applies to all of our employment and personnel practices, including decisions regarding hiring, transfer, promotion, demotion and dismissal.
Please visit us at: https://westernsecurities.com/
Thank you for your interest!
Job Types: Full-time, Permanent
Pay: $65,000.00-$75,000.00 per year
Benefits:

• Paid time off

Schedule:

• Day shift
• Monday to Friday

Experience:

• Yardi: 2 years (required)
• Property leasing: 5 years (required)
• Contracts: 5 years (required)
• Filing: 1 year (preferred)

Work Location: In person