Secretary – FT - Newmarket, ON
You’ll feel great about a career with March of Dimes Canada
At March of Dimes Canada, our collective work matters. As a leading national charity backed by a history of more than 70 years of impact, we’re dedicated to being Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide. You’ll be joining a team made up of more than 2,000 professionals that’s dedicated to solving big challenges and creating real change for people with disabilities in communities across our country. They’re at the center of all we do, and we make a real difference in their lives every day. It matters to us because the need is urgent — and it’s growing.
More than eight million people with disabilities in Canada experience challenges like poverty, discrimination, indignity, and isolation. These are the barriers that you’ll help tear down. Together, with your vital contributions, we’ll keep moving the dial on the challenges people with disabilities face. Our work is deep and wide — and you’ll always find it deeply rewarding — which is why we pull together to make change happen. Our collective efforts are rooted in our Purpose, Vision, and Mission, which inform how we drive all our work forward:

• Purpose: Champion equity. Empower ability.
• Vision: An inclusive, barrier-free society for people with disabilities. 
• Mission: To be Canada’s leading service provider, resource, and advocate, empowering people with disabilities to live and thrive in communities nationwide. 

Whether starting or advancing your career with us, you’ll feel great knowing that you’re:

• Contributing to our important mission: creating real change for people with disabilities
• Joining a leading national charity with a history of impact and a future full of possibility
• Enjoying industry-leading employment incentives and benefits
• Supported in your professional growth, development, and success
• Included in our empathetic and supportive work culture

Learn more about why we’re a great employer at marchofdimes.ca/careers.
Duties/Responsibilities:

• Provide a wide range of administrative support for the Employment Services (ES) department.
• Perform various administrative duties, including responding to internal and external requests for information, reviewing and sorting incoming mail, preparing and distributing departmental reports, scheduling meetings, and conducting research for special projects.
• Answer telephone calls, direct calls and messages, and provide front desk/reception coverage.
• Meet and greet visitors to the office and assist with local marketing initiatives.
• Maintain signage, information boards, and policy binders.
• Coordinate courier and mail activities.
• Create and/or draft memoranda, correspondence, reports, agreements, presentations, forms, and other documents using Microsoft Office and Adobe software products.
• Proofread and check documents for accuracy, completeness, and compliance with organizational standards, policies, and procedures.
• Organize meetings, including serving as the recording secretary.
• Manage files in a case management system and process invoices.
• Assist and provide backup to other administrative staff as directed.

Qualifications:

• A degree or diploma in a related field is an asset.
• Minimum 1 year of related administrative support experience in a high-volume, large company environment.
• Proven ability to establish and maintain effective working relationships with all levels of staff.
• Strong attention to detail and ability to maintain confidentiality while managing sensitive material.
• Self-motivated, team player with strong multi-tasking skills, able to manage and prioritize multiple projects independently.
• Flexible and able to operate effectively under pressure and within time constraints.
• Skilled in executive-level verbal and written correspondence.
• Strong working knowledge of Microsoft Word, Excel, Power Point, and the ability to learn a case management system.
• Sensitivity to issues/barriers experienced by persons with disabilities.

Salary Range: $35,000.00
Application Deadline: September 12, 2024
How to apply
If you are interested in applying, please submit your cover letter and resume by September 12, 2024. Please note that we do not require a cover letter for frontline roles.
Please send your application and résumé to:

• Name: Kim Herrlitz
• Email: kherrlitz@marchofdimes.ca

Important details

• We have a hybrid work policy that applies to some job positions. Please see individual job postings for more details.

Questions about working at March of Dimes Canada?
For general inquiries, you can reach us at recruitment@marchofdimes.ca
COVID-19 Vaccination Policy
Please note that March of Dimes Canada has a mandatory COVID-19 vaccination policy. All employees must be fully vaccinated against COVID-19 by receiving all required doses of a vaccine approved by Health Canada at least 14 days prior to the commencement of their employment, or as otherwise recommended by public health authorities. We will provide reasonable accommodation to individuals who are unable to be vaccinated for medical reasons or on the basis of any other protected ground, as required under applicable human rights legislation.
Need accommodations? We're here to help!
MODC is committed to a workforce that is reflective of the diverse populations we serve. We welcome applications from qualified individuals from all backgrounds and abilities. In accordance with accessibility and human rights legislation across Canada, MODC will provide accommodations to job applicants with disabilities and other protected needs. If you require accommodation, please notify us and we will work with you to meet your needs. We are committed to a selection process and work environment that is inclusive, equitable, accessible, and barrier-free.
Our Reconciliation, Equity, Accessibility, Diversity, and Inclusion (READI) approach
MODC is dedicated to building and advancing an inclusive and welcoming culture. It’s also why we’re focused on attracting, retaining, and supporting diverse people. Thanks to our progressive practices, team members of all abilities and backgrounds are encouraged to access the opportunities and supports they need to grow, thrive, and succeed. Our READI approach is rooted in our shared belief that championing equity and empowering ability starts by investing in our team members— and in our shared culture — so that we all feel included, safe, and confident at work every single day.
Job Type: Full-time
Pay: $35,000.00 per year
Education:

• Secondary School (preferred)

Experience:

• Front desk: 1 year (preferred)
• Administrative experience: 1 year (preferred)

Language:

• Mandarin (preferred)

Work Location: In person