Description
Kenvue is currently recruiting for:
R2P AP Team Lead (m/f/d)
Job Description
This position reports into EMEA R2P Manager and is based in Prague, Czech Republic

Who We Are
At Kenvue, we realize the extraordinary power of everyday care. Built on over a century of heritage and rooted in science, we’re the house of iconic brands - including NEUTROGENA®, AVEENO®, TYLENOL®, LISTERINE®, JOHNSON’S® and BAND-AID® that you already know and love. Science is our passion; care is our talent. Our global team is made by 22,000 diverse and brilliant people, passionate about insights, innovation and committed to deliver the best products to our customers. With expertise and empathy, being a Kenvuer means to have the power to impact life of millions of people every day. We put people first, care fiercely, earn trust with science and solve with courage – and have brilliant opportunities waiting for you! Join us in shaping our future–and yours.


What You Will Do
The AP Team Lead will be responsible for the being the “single point of contact” (SPOC) for interactions between the requesters and business partners and the sourcing specialists, contract champions and accounts payable specialists ensuring a positive and compliant end user experience. These interactions would primarily be (but not limited to) providing general assistance– i.e. PO creation, receiving, invoice approval, invoice block resolution, PO closer, Payment status, etc.
The scope of this role covers Payment process for national, international suppliers + intercompany.
The AP Team Lead will be responsible for executing alignment to and compliance with defined Source to Settle related Accounts Payable (A/P) specific operational processes & policies. These job duties include (but are not limited to) process operations of the Company’s Aged Trial Balance (ATB) debit/credit balance positions (including recovery of long standing ATB credit positions), A/P Duplicate Payment, Recovery Audit functional operations, coordination of the annual Supplier Statement solicitation & internal credit recovery operations, conducting A/P transactional compliance audits, providing support for Req-to-Pay related Sarbanes-Oxley testing & reporting obligations, supplier risk & fraud management support, executing Escheat/Unclaimed Property process coordination and compliance reporting support (where applicable).
The AP Team Lead will address supplier related inquires related to the transacting of POs, invoices and/or supplier master data. It will have the primary service responsibility for creating and maintaining supplier data in concert with its use within the source-to-settle process.
It will be also responsible for insuring compliance to the defined processes when engaging with the various end users (requestor, business partner, suppliers, fellow associates). The AP Team Lead will be the primary contact for escalations from business and should ensure appropriate and agile response in order to solve potential issues.

Service Delivery Management

• Ensure R2P service delivery meets agreed service levels:

o Concierge Management
§ Receive, analyze, and resolve supplier inquiries and disputes
§ Manage purchase execution, contract intake, sourcing events, and exception purchase needs
§ Track and monitor the deliveries of goods and services
§ Communicate compliance requirements, stakeholder management, and change management integration activities

• Administer Supplier Data

o Ensure Bank Account requests
o Implement framework to identify and target supplier deactivation based on internal policies
o Manage supplier issue resolution/escalation and implement risk mitigation plans
o Monitor compliance, conduct business review meetings, and perform transition activities

• Sarbanex-Oxley – Internal/External Audit Process

o Manage the coordination of Sarbanes-Oxley R2P related testing, documentation management, and controls compliance monitoring & reporting framework. Report SOX findings and recommendations for controls framework improvements where needed.

• Ensure flawless Operation and controls

o Conduct process management and coordination of Accounts Payable transactional audit requirements ($1MM audit, manual invoice (MIRO) posting audit, invoice posting quality audit reviews, positive pay (bank portal) audit, manual Supplier Master activity audits reviews, etc.).
o Manage daily duplicate payment analysis review processes, provide for decisions on duplicate payment prevention activities, coordinate with R2P Associates on A/P transactional activities, and follow up on all outstanding duplicate payment recoveries with suppliers.
o Perform Aged Trial Balance process management & supporting research, ATB supplier credit recovery activities, and related supplier communications process coordination. Analyze, and resolve supplier ATB disputes, and credit recovery discrepancies with R2P Associate.

• A/P Ledger Accounting & Cash Management Operations/Compliance:

o Conduct monthly bank reconciliations research for open variance items between Bank Account & AP subledger activities. Perform monthly system ledger financial closing activities and intercompany AP loan account balance reconciliations.
o Conduct Performance monitoring & monthly reporting of cash flow (Weighted DPO, etc.) & discounts to R2P Management stakeholders.

• PO Life Cycle Management

o Receive, analyze, and resolve supplier inquiries, disputes, and payment discrepancies
o Monitoring missing goods receipts, aging items (invoice approval, Goods Receipt, mismatches, RFIs, approvals …)
o Issue resolution including PO Change/Cancel, PO Close, resolving price mismatches, RFIs.

• Invoice, Manual Wire Payment, & Attachment Check Processing

o Manually review, process & post invoices (physically received, and/or invoices that fail SAP autoposting) to the AP sub ledger against the corresponding Purchase Order.
o Research & match unapplied credit invoice postings with corresponding debit postings to ensure proper invoice & payment clearing within SAP Accounts Payable.
o Initiate and manually process domestic same day wire transfers in bank wire portal application. Provide necessary documentation to post wire transfer debits & credits into AP system.
o Coordinate Stop payment requests, Voids, etc. in the SAP Accounts Payable system and/or bank portal applications.
o Receive, Log, and Process any return checks (attachment checks) to affiliate customer contacts.
o Prepare and initiate domestic and cross border payment runs per the standard schedule.

• R2P Customer-Supplier Management

o Approve purchase orders / requests for payments and manage the corporate P-card program
o Perform root cause analysis for purchase order discrepancies, inquiries, disputes, and blocked/unblocked invoices
o Perform supplier enablement
o Support & execute compliance relating to data standards, policies, and procedures

• Help Desk

o Receive, analyze, and resolve procurement process inquiries and disputes
o Implement communication plans, change management frameworks, and support change management integration activities

• Special projects or other responsibilities as assigned.

Talent Management

• Manage the training and development of organizational talent

• Conduct talent and organization analyses, assess change impacts, and support change management integration activities.

• Create and manage training plans, talent development initiatives, communication plans, and succession planning activities

• Communicate procurement organization strategy, policies, and organizational competencies.

Business partnering and stakeholder management

• Ensure connection to stakeholders to ensure appropriate service is provided.

• Connect with key stakeholders to ensure alignment, identify main requirement needs, and work to identify improvement initiatives.

• Be focal point of escalations within the businesses and ensure issues in the E2E process are solved.

• Connect with customers at various levels to keep a finger on the pulse to quickly spot service issues, process inefficiencies, compliance risks, etc.

Continuous Improvement

• Identify / Develop best practices & leverage across affiliates to ensure effective & efficient deployment of standard processes within affiliates

• Gather and analyze R2P process and service performance data, perform root cause analysis, use benchmark data and best practices to identify opportunities for improvements

• Lead the prioritization and implementation of key continuous improvement projects On Time, On Budget & On Quality

• Track & report benefits achieved.

Other Duties & Responsibilities

• Provide support/feedback to supplier management efforts as lead by the category teams

• Participate in customer service efforts within the Enterprise Business Services (EBS) Organization

• Compliance with all required training

• HR/Talent management required efforts

• Work closely with the S2S Global Leadership to align on standard process, technology, and org design (including continuous improvement and compliance)

Qualifications
What We Are Looking For

• Knowledge of procurement process (Requisitioning, PO, invoicing)

• A minimum of a Bachelor’s degree is required; a concentration in Business, Finance, Accounting, Logistics, Engineering, or related field is preferred

• At least Five (5) years of relevant work experience

• Fluency in English required, confidence in presenting to Senior Management in English. An additional European language is considered an asset

• Proficiency in Microsoft Office

• Demonstrated experience problem solving and dealing with ambiguity

• Prior experience in a shared services environment is preferred

• Prior experience relationship building or customer service is preferred

• Working knowledge of Procurement systems (ERP, SAP, etc.) is preferred

• Effective communication skills and the ability to interact with multiple teams and levels across the Organization

• Demonstrated effectively working remotely with business partners

• Excellent interpersonal and negotiating skills are preferred

• Professional Certification (i.e. C.P.M. or CPIM or CSCP) is preferred

• Six Sigma Black and/or Green Belt is preferred

What’s In It For You

• Competitive Benefit Package

• Paid Company Holidays, Paid Vacation, Volunteer Time, Summer Fridays & More!

• Learning & Development Opportunities

• Employee Resource Groups

Kenvue is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Primary Location Europe/Middle East/Africa-Czechia-Prague-Walterovo Namesti

Job Function Accounts Payable