Join our team as an Assistant

Purpose of the role:


The Assistant role is maintaining an organized and efficient work environment for ABS.

Responsibilities may include managing daily administrative tasks, coordinating meetings, events, team-building activities, and providing support to senior managers with clerical duties.

The Assistant will handle travel arrangements, attendance, expenses, and document preparation, ensuring compliance with company policies. Additionally, they will assist with HR tasks, such as onboarding and travel arrangements for new joiners.

Responsibilities:

Manage daily administrative tasks for ABS team such as:

• welcome guests
• filter/distribute internal and external e-mails and correspondence
• maintain and manage the office stationary
• support organization of internal/external meetings, company events and departmental team building (agenda, invitations, refreshments, accommodation etc., in line with company policies and procedures)
• support with reservation systems (pool cars, meeting rooms etc)
• support with ABS office related tasks such as the inventory stock count, car fleet management, kitchen refill, etc.

Provide clerical assistance for the senior managers:

• prepare business travel claims and expense reports
• provide support with invoices, orders, attendance, cash/card balance and documents signatures incl. notarized signatures
• prepare and coordinate the calendar incl. setting up various meetings
• respond to ad hoc queries from senior management
• Ensure travel and accommodation arrangements for the ABS employees incl. visas and travel expenses, all managed according to the company policies and procedures.
• Provide documents for the accounting team according to company standards (order items and keep records of these in the system, process purchase orders, goods receipt and checking invoices for the selected cost centers, collect and file travel expense forms).

Provide HR support:

• Keep attendance/absence evidence of the ABS employees
• new joiners (preparation of work place, support smooth on-boarding)
• support with travel arrangements for new joiners and leavers (expats).

Promote professional behavior in the working place:

• keep all information confidential
• make sure all information collected and transmitted it is clear, comprehensive, accurate and is up to date
• outputs are prioritized and completed according to customer requirements
• internal/external customer queries are professionally and timeously resolved.

Requirements:

Education:

• Secondary school education as minimum

Years of Experience:

• Minimum 3 years’ experience in an international company

• Relevant knowledge and experience in TA role and of administration duties
• Customer service is an advantage

Language skills/levels:

• Proficiency in Czech, English (B2 level)

Computer literacy requirements:

• Good PC knowledge (MS office, SAP)

Benefits:
Enjoy a little extra with our benefits (the list of benefits applies to the Czech Republic)

• Annual bonus and salary review
• Flexible working
• 28 days off
• Contribution to pension scheme
• Lunch contribution
• Budget to enjoy our products
• Flexible benefits package
• Online medical service
• Paid volunteering time

Join our team and uncover even more exciting perks that make Asahi Europe &International an exceptional place to work

We are committed to nurturing a workplace where we celebrate and respect differences, and support everyone to be true to who they are! At Asahi Europe and International, we believe you can SHINE AS YOU ARE - no matter your age, gender, ethnicity, sexual orientation, disabilities, religion, or beliefs. We want to support you to be courageous in your individuality and to know that whoever you are and whatever your circumstances, you can belong with us without having to conform.

Company overview
Asahi Europe & International is part of Asahi Group Holdings, a global beer, spirits, soft drinks, and food group with leading positions in European and Asia-Pacific markets, listed on the Tokyo Stock Exchange, Japan. As of November 2020, Asahi Europe & International Group runs 19 production facilities in 8 countries across Europe and is the custodian of some of the best beer brands in the world, including Asahi Super Dry, Pilsner Urquell, Peroni Nastro Azzurro, Grolsch and Kozel. Within the Asahi Group, the remit of Asahi Europe and International is also to develop and manage all export markets globally, outside of Japan and Oceania. Covering 90 markets and with over 10,000 passionate colleagues on board, the business is well positioned to inspire people around the world to drink better.
Asahi Europe and International (asahiinternational.com)

Functional overview
ABS encompass a broad range of financial activities designed to support businesses in their day-to-day financial operations, long-term planning, and compliance with regulations. These services are crucial for maintaining financial health, making informed decisions, and achieving the overall financial objectives of the organization. The key outputs of ABS are to provide accounting services including the summarizing and reporting of financial transactions of a business, preparing financial statements, managing accounts payable and receivable, and ensuring compliance with relevant accounting standards and regulations. ABS is also responsible to adhere to multi-jurisdiction financial regulations and reporting requirements, including ensuring compliance with these regulations and ensure accurate and timely reporting to relevant authorities. In addition to this, ABS is to use effectively use financial software and systems to streamline processes, improve efficiency, and enhance data security.

We are committed to nurturing a workplace where we celebrate and respect difference, and support everyone to be true to who they are! At Asahi Europe and International we believe you can SHINE AS YOU ARE - no matter your age, gender, ethnicity, sexual orientation, disabilities, religion, or beliefs. We want to support you to be courageous in your individuality and to know that whoever you are and whatever your circumstances, you can belong with us without having to conform.