Purpose of the job

Handling all personnel & administration duties of company employees including leaves, over-time, hiring documents and maintaining updates employees files.

Duties and responsibilities

• Handle day-to-day personnel operations.
• Check Egypt Resignations inbox and responds to employees inquiries.
• Send the clearance steps by e-mail to all resigning employees.
• Take all the needed actions on oracle on the date of separation.
• Send the separation sheet to the Payroll team before the closing date after checking employees termination on oracle.
• Coordinate with all stakeholders to manage the clearance process.
• Ensure employees have signed all the needed declaration forms & formal resignation documents before the separation date
• Send clearance emails after receiving feedback from all stakeholders & receiving employees medical & ID cards.
• Ensure cleared employees have received all their documents.
• Issue experience letters .
• Send the separation sheet to the contact persons in the banks on the first of each month
• Ensure the families of deceased employees get the financial entitlements.
• Maintain different employment and separation filing and documents archiving.
• Support the Personnel team members with the hiring process for new hires and contract renewals
• Monthly reporting of the actions taken.

Job specification

Education

• Bachelors degree from a recognized university; preferably in business administration.

Experience

• From 1-2 years of experience in an administrative role.
• HR experience is an asset.

Skills and abilities

• Very good English both spoken and written.
• Very good computer skills, especially Excel.
• Very good coordination, communication and follow up skills.
• Good customer orientation, team work and interpersonal skills.
• Flexible with ability to work under stress.