The European Centre of Excellence for Civilian Crisis Management e.V. (Co E) is looking for an Event
Manager (f/m/div) in full-time. The position is initially limited to two years with the possibility of
extension by mutual agreement. The place of work is Berlin. The position is foreseen to be filled as
soon as possible.
The Berlin-based Co E was opened in September 2020 during the German EU Council Presidency upon
the initiative of the Federal Foreign Office. The Co E is a service provider for EU Member States and EU
institutions and services, especially the European External Action Service (EEAS), supporting them in
their efforts to strengthen civilian crisis management capabilities. It is a knowledge hub for the
collection and exchange of national models and experiences ("good practices") and for the
development of concrete ideas and practices on how European civilian crisis management can be
further developed. The Co E currently has 23 members, all of them EU Member States, and two
"preferred partners", the EU represented by the EEAS and NATO, represented by its International Staff.
The team of the Co E consists of core staff as well as personnel seconded to the Co E from its members.
Under the overall supervision of the Director, the Event Manager is assigned to the Head of Director’s
Office. It is a core staff position.

The main tasks of the Event Manager are:

• Leading event and invitation management of Co E workshops, high-level meetings and other

events hosted by the Co E, and in cooperation with partner organisations across virtual,
hybrid, and in-person formats

• Ensuring thorough preparation, coordination and smooth execution of events (i.a.

developing and keeping track of timelines, researching venues, engaging suppliers and/ or
caterers if needed, managing all necessary logistics for successful event executions)

• Conducting post-event evaluations
• Acting as first point of contact for Co E colleagues, members as well as other stakeholders of

the Co E for the events

• Coordinating and liaising with all external stakeholders as appropriate
• Advising colleagues and the Co E’s stakeholders on event management methodology and

formats if requested

• Expanding the Co E’s event management toolbox, e.g. by conceptualising innovative and

participatory event formats and methodologies

• Contributing to internal planning processes with regards to Event Management
• Planning cost calculation and budget monitoring for events
• Willingness to travel to European Member States (especially Brussels) occasionally
• Carrying out other tasks as necessary

Required profile:

• Bachelor’s degree and at least two years of work experience in event management
• Experience in organising high-level formats of virtual, hybrid and in-person events
• Experience in coordination of and liaison with partners and external service providers and

ability to negotiate with the latter

• Demonstrated project management experience with excellent coordination, planning and

foresight as well as time-management skills

• Understanding of working with public funds (e.g. German law on grants, Federal Travel

Expenses Act and other) and prior work experience in the public sector is desirable

• Proven expertise in hosting online and hybrid events (esp. on MS Teams, Webex and Zoom)

with both efficiency and creativity, along with the ability to offer guidance to stakeholders on
these formats

• Proficiency in working with Microsoft Office 365
• Strong team and communication skills including high political and intercultural sensitivity and

diplomatic skills

• Structured and independent way of working
• Stress resilience and ability to perform under time pressure with a focus on solutions and

approaches for applicability

• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender

perspective into tasks and activities

• Excellent command of written and spoken English, conversational German would be an asset
• General knowledge of European policy issues, especially civilian CSDP, and experience in

working with EU Member States is considered a strong asset

Our offer:

• A position of responsibility with room for manoeuvre in a young and dynamic organisation
• Collegial atmosphere in an international team
• State of the art equipment and spacious, wheel-chair accessible office in the heart of Berlin
• Options for teleworking as well as flexitime
• Opportunities for vocational training
• 30 days’ annual leave, 24th and 31st December are non-working days
• Maximum pay grade for this position is E11/1-2 TVöD, depending on qualifications and

experience. The Co E as a recipient of institutional funding from the Federal Government is
bound to not exceed the conditions of the collective agreement for the public sector (TVöD
Bund). Pay grade and tier level are based on qualifications and relevant experience as
predefined in the TVöD and are non-negotiable
We value diversity and therefore expressly welcome all applications - regardless of cultural, social or
ethnic origin, gender, religion or belief, disability, age or sexual identity. People with severe disabilities
and people of equal status are given preferential consideration in the case of equal suitability in
accordance with the legal requirements.
Your application should include the following documents and supporting evidence:

• Letter of motivation outlining how your profile matches the main tasks of this position. Please

include a sentence on your eligibility to work in Germany (e.g., per citizenship or other
reason)

• Curriculum vitae
• University degree certificates
• Work references and further evidence such as language certificates or, alternatively, wellfounded statements on the knowledge and competences mentioned in the job profile
• Include contact details of persons who may be contacted for reference checks

Please send your application (in English, via email in one single PDF file) exclusively to
application@coe-civ.eu by Wednesday, 04 September 2024, 23:59 (CEST).
If you have any questions, please contact Bianca Bálint, Junior Policy Officer Civilian Crisis
Management at bianca.balint@coe-civ.eu.