Germany Job Openings

European Molecular Biology Laboratory
Unit Administrator – EMBL Imaging Centre
Heidelberg
FULL TIME & PART TIME
November 14, 2024
EMBL Heidelberg
The EMBL IC is looking for an Administrator to join our team to support us and our users. You will work within a vibrant service facility welcoming scientists from all over the world.
Your role
General administrative support:
- Providing administrative support to the EMBL IC leadership and management team, its Team Leaders and team members.
- Acting as point of contact for the Facility and answering general queries.
- Liaising with other departments within EMBL as required.
- Organising user visits to the Centre,
- assisting with travel bookings of team members and users,
- financial administration, including processing of reimbursements, invoices and reconciliation of payments,
- supporting organisation of training events (conferences, seminars, courses) for up to 150 people,
- supporting recruitments,
- managing EMBL IC communications and mailing lists,
- coordinating staff meetings and EMBL IC team activities,
- handling complex and time sensitive shipments,
- and preparing meeting agendas and takes committee meeting minutes
Closing date: 28 November 2024
-
Contract duration: 3 years
Grading: 4 or 5; depending on individual qualification and experiences
Reference number: HD02747
- Relevant education, training and work experience, preferably in an international environment;
- The ability to provide a broad range of administrative functions;
- Solid knowledge of standard office software, especially Excel, Word and pdf editing software;
- The ability to observe deadlines and prioritise tasks;
- Excellent planning and organisational skills, particularly with regards to the completion of multiple parallel tasks as well as a strong attention to detail;
- Persistence in the face of difficult problems or challenges and the ability to remain calm in stressful situations;
- A service-oriented approach to interactions with scientists;
- The capacity to work independently as well as a part of an international team;
- A self-motivated personality;
- Fluency in English with excellent written and oral communication skills.
- Working experience in a scientific environment;
- Good working knowledge of German.
The working language of the institute is English.
In your online application, you will be asked to include a cover letter, CV and the contact details of 3 referees. Further information about the position can be obtained from Stephanie Alexander, (stephanie.alexander@embl.de), research and Service Coordinator of the EMBL IC.
Interviews are planned for December 2024.
The position is intended as a full-time position, however dependent on the candidate’s qualification part-time arrangements to 80% are possible.
The initial contract is for a period of three years with the possibility of a fixed-term extension.
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