Gisma University of Applied Sciences, first established in 1999 as Gisma Business School, is a leading university of applied sciences for innovative and creative international business, technology, and engineering innovation.
Our Global MBA programme has been recognized for its excellence through the highly acclaimed AMBA accreditation, reinforcing our reputation in the industry. Recently, we have expanded our programme portfolio into the fields of Computer Science, Software Engineering, Data Science, and Artificial Intelligence. Our unique teaching approach combines practical experience in these fields with the development of analytical skills and an understanding of contemporary theories through personalised, hands-on, and interactive learning.
Within Germany, Gisma UAS is part of the wider Gus Germany group and is part of an educational family which includes the UE – the University of Europe, BSBI and HTK. There are also several shared services within Gus Germany creating a wider network of colleagues, support and opportunity.
All Gisma programmes are currently taught in the English language, and we are proud to have over 90 nationalities represented in our student community and nearly 20 nationalities represented amongst our colleagues. We have over 40 colleagues in the University split between the various academic and professional service functions. Several of our colleagues are based outside Germany in the UK and India.

To strengthen our team at the campuses in Potsdam and Berlin, Germany, the following position is available immediately on a full-time basis:

University Registry Coordinator (m/f/d)

The Role

Communication Management:

• Efficiently manage the university’s shared mailbox, ensuring timely responses and appropriate handling of incoming communications.

• Prepare and dispatch official correspondence to students, including letters related to attendance, schedule changes, and other relevant matters.

• Effectively communicate any schedule changes or cancellations to both staff and students, facilitating smooth transitions.

• Disseminate important information to students, including reminders, event notifications, and policy updates, through various channels.

Issue absence notifications to students, ensuring clear communication regarding their attendance status.
Attendance Management:

• Develop and maintain attendance trackers, ensuring accurate recording of student attendance data. Generate attendance reports on a regular basis.

• Monitor student attendance patterns and identify areas for intervention or support as necessary.

• Prompt tutors to complete attendance trackers in a timely manner and report any discrepancies or neglect in attendance recording.

Engage with students directly to address attendance-related concerns, providing guidance and support as needed.
Administrative Support:

• Compile and disseminate weekly meeting minutes, highlighting key metrics and insights for internal review.

• Coordinate the sharing of calendars with tutors and students to facilitate scheduling and communication.

• Generate and manage student lists for various purposes, such as enrollment, assessments, and academic planning.

Collaborate with other university departments to share student status information upon request, facilitating seamless coordination and support.

Your profile:

Fluency in English, ideally professional writing as well
Strong organizational and communication skills.
Proficiency in IT, including intermediate skills in MS Excel, mail merge, and ideally Power BI.
Ability to multitask and prioritize tasks effectively in a fast-paced environment.
Attention to detail and a commitment to accuracy in data management.
Ability to work collaboratively with diverse teams and stakeholders.
Experience in a similar administrative role within the education sector is advantageous.
A Bachelor’s degree, a Master’s degree is preferred, but not required.

What We offer

Opportunity to work with a great team in a dynamic and international culture
A workplace in our modern, centrally located campus in Potsdam
Numerous campus events from the fields of art, culture, business, and science
Opportunity to develop and implement new ideas and concepts
Personal and professional development

Interested?

Your application should include the following documents: CV, Cover Letter and References, Salary Expectation, and possible start date. Please send it to recruitment@gisma.com.
As an employer, we are committed to equal opportunity and support for minorities. We do not discriminate based on ethnic origin, skin colour, religion, sexual orientation, gender identity, national origin, disability, or legally protected status.