HOW ABOUT CREATING A CYBER-SAFE EUROPE TOGETHER?


Our client is the European Union Agency for Cybersecurity (ENISA). ENISA is headquartered in Athens, Greece with a local office in Brussels. Further information about the Agency is available on the ENISA website: https://www.enisa.europa.eu/


Civitta is providing external assistance services to the EU Agency, and we are at this moment selecting candidates for the following position:


Junior Administrative Assistant in Athens


About the role
Join a dynamic and international team of 8 administrative professionals forming ENISA’s Secretariat, where you'll play a vital role in supporting various units of the Agency and their projects. You’ll collaborate closely with ENISA’s experts, stakeholders, and EU officials, contributing to a wide range of activities and initiatives.


Tasks:

• Provide secretarial day-to-day support: Maintain calendars, handle correspondence, assist various ENISA teams with administrative tasks.
• Assisting in project management: Manage the workflow, including document flows, and assist in the planning, execution, and closures of assigned projects as well as in providing administrative support concerning payments and other administrative tasks.
• Assisting in the organisation of events/workshops/meetings: Contribute to the organization of and service events, workshops and meetings. This entails the preparation of invitations, taking minutes and contributing to preparation or collection of reports.
• Manage online databases and digital EU tools and applications : Update and monitor work processes using databases, ensuring accurate follow-ups.
• Manage documents: Register and file documents (electronically), and manage incoming and outgoing formal correspondence.

Qualifications and Experience:

• Education - Post-secondary diploma or secondary diploma with 3 years of relevant experience.
• Experience - At least two years of proven experience in assistant work, communications, project management or event management. Previous experience in public administration, EU institutions or international organizations would be a strong asset.
• Skills – Excellent level of English (both spoken and written), advanced IT skills, very good drafting skills in English, strong communication and interpersonal skills, a can-do attitude, excellent organizational skills and ability to work efficiently and independently under pressure.

This is what we offer:

• A full-time position with competitive salary.
• Possibility to telework.
• Opportunity to work within a prestigious public cybersecurity organization, offering a multicultural environment and career development opportunities.

Initial contract would be for 3 months with the possibility of extension.