Key responsibilities

Administration and Procedures:

• Manage office procedures, routines, and systems for smooth daily operations;
• Coordinate office environment organization, filing, and meeting room setup;
• Liaise with external providers to ensure well-equipped facilities;
• Maintain facilities cleanliness and coordinate minor repairs;
• Process facilities supplies requests and manage inventory;
• Identify procurement needs, research suppliers, and track invoices;
• Support budget tracking for office-related expenses;
• Manage incoming and outgoing courier deliveries;
• Greet and assist visitors, directing them as needed.

HR Administration:

• Maintain and update employee records and personnel files;
• Assist with payroll processing and HR database management;
• Support benefits programme enrollment and payroll processes;
• Assist in recruitment, onboarding, and offboarding processes;
• Coordinate annual performance reviews and internship programmes.

Employee Engagement:

• Plan engaging team-building activities like group outings and social events;
• Propose creative team-building ideas aligned with organszational culture;
• Handle logistical arrangements for activities, including bookings and catering;
• Communicate event details to encourage employee participation.

Experience, skills and knowledge

• 3-4 years of relevant experience in an HR or administrative role is preferred;
• Candidates with 1-2 years of relevant experience may be considered for assistant-level roles;
• Fluent in written and spoken Cantonese and English;
• Effective communication in various forms and excellent presentation skills.
• Good numerical and critical thinking skills;
• Able to establish strong working relationships with Feeding Hong Kong stakeholders;
• Work independently and with diverse groups of people; be approachable, empathetic, and adept at building trusting relationships across all levels of the organization.
• Display a high level of initiative, problem-solving, and decision-making skills;
• Work unsupervised and organize a demanding workload;
• Juggle multiple priorities and deliver under pressure;
• Work accurately with close attention to detail;
• Work with and maintain the confidentiality of sensitive information.
• Knowledge of strong computer skills such as Microsoft Office;
• Basic understanding of HR and Clerical practices and procedures.

Personal attributes

• Passion for Feeding Hong Kong’s mission and a commitment to reducing food waste and delivering food security;
• Strong ethical standards and integrity;
• Ambitious with a desire to learn and develop a career in HR.