Manage a variety of administrative support functions and a wide variety of administrative duties including data entry, word processing and filing. Works with team members on special projects as needed. Resolves complicated and sensitive questions and problems.

Responsibilities:
Organize business events and project activities with related stakeholders and monitor the progress and quality.
Participate in relevant meetings/events as required. Record, transcribe and distribute minutes of meetings as needed; proactively follow up actions and tasks assigned in those meetings.
Gather, compile, verify, and analyze information for GM to use in documents such as memos, letters, reports, speeches, presentations, and news releases.
Set up processes and cascade process information throughout the team on behalf of the managing executives.
Prepare and compile business-related reports periodically, assist to conduct relevant analysis to monitor key events and business results as per GM request.
Collaboratively and effectively organize and facilitate routine events, such as Board Meetings, China leadership meetings, business reviews, client visits, etc.
Provide comprehensive assistance to China GMO and Senior executives who visited Hong Kong. Facilitate smooth communications between the executive and other executives, managers, and employees.
Maintain all files for executives and ensure materials are accessible and immediate usage as required.
Take office administrative roles, manage office supplies for smooth daily operation; implement and Audit 5S program and promote UL CBS in the office.
Lead and train admin staff in the performance of assigned duties.
Read client and/or interdepartmental correspondence and forward to appropriate audience as requested
Performs other tasks as may be assigned from time to time.

Qualifications:
Bachelor’s degree in business would be preferred but not required
Working in a multinational company or related matrixed environment is highly preferred
5+ years of working experience
Excellent in both Mandarin and English (written and oral)
Must have excellent interpersonal and communication skills
Must have very good attention to detail with high quality and efficiency
Customer-centered service spirit, reliable and accountable for daily management
Self-motivated to improve the processes where they can
A team player with the ability to adapt to various cultures that this person will interact with
Mature, pleasant and dedicated
Skillful with Computer, Microsoft office, especially Excel, Power Point, etc.

All applications applied through our system will be delivered directly to the advertiser and privacy of personal data of the applicant will be ensured with security.

Full-time