Hong Kong Job Openings
UL Solutions
Administrative Services Supervisor
October 15, 2024
- Organize business events and project activities with related stakeholders and monitor the progress and quality.
- Participate in relevant meetings/events as required. Record, transcribe and distribute minutes of meetings as needed; proactively follow up actions and tasks assigned in those meetings.
- Gather, compile, verify, and analyze information for GM to use in documents such as memos, letters, reports, speeches, presentations, and news releases.
- Set up processes and cascade process information throughout the team on behalf of the managing executives.
- Prepare and compile business-related reports periodically, assist to conduct relevant analysis to monitor key events and business results as per GM request.
- Collaboratively and effectively organize and facilitate routine events, such as Board Meetings, China leadership meetings, business reviews, client visits, etc.
- Provide comprehensive assistance to China GMO and Senior executives who visited Hong Kong. Facilitate smooth communications between the executive and other executives, managers, and employees.
- Maintain all files for executives and ensure materials are accessible and immediate usage as required.
- Take office administrative roles, manage office supplies for smooth daily operation; implement and Audit 5S program and promote UL CBS in the office.
- Lead and train admin staff in the performance of assigned duties.
- Read client and/or interdepartmental correspondence and forward to appropriate audience as requested
- Performs other tasks as may be assigned from time to time.
- Bachelor’s degree in business would be preferred but not required
- Working in a multinational company or related matrixed environment is highly preferred
- 5+ years of working experience
- Excellent in both Mandarin and English (written and oral)
- Must have excellent interpersonal and communication skills
- Must have very good attention to detail with high quality and efficiency
- Customer-centered service spirit, reliable and accountable for daily management
- Self-motivated to improve the processes where they can
- A team player with the ability to adapt to various cultures that this person will interact with
- Mature, pleasant and dedicated
- Skillful with Computer, Microsoft office, especially Excel, Power Point, etc.
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