Job Number:

48487

Department:

Electrical and Mechanical Services Department

Job Title:

Management Support Officer

Salary:

HK$29,525 per month

Entry Requirements:

Candidates should have (a) a Bachelor’s degree, preferably in Communication Studies, Marketing, Human Resource Management or related subjects; (b) at least two years of work experience, preferably in public relations/ public resource management/ recruitment; (c) hands-on working knowledge on office automation software application systems, including word processing, spreadsheet and presentation; and (d) attained Level 2 or above in Chinese Language and English Language in the Hong Kong Diploma of Secondary Education Examination (HKDSEE) or Hong Kong Certificate of Education Examination (HKCEE), or equivalent (See Note 1).

Note:

Note: 1. For the purpose of this recruitment, ‘Grade E’ in Chinese Language and English Language (Syllabus B) in the HKCEE before 2007 are accepted administratively as comparable to ‘Level 2’ in Chinese Language and English Language in the 2007 HKCEE and henceforth. 2. Candidates should indicate relevant information in the application forms if they have the relevant experience/ statutory qualification/ recognised training as stated under “Entry Requirements”.

Duties:

A Management Support Officer is responsible for (a) assisting in formulating strategic publicity plans to achieve pre-set objectives; (b) assisting in implementing publicity activities, such as production of Announcements of Public Interest, posters and publications, as well as presentation at school talks and other forums; (c) assisting in providing logistic support for technical seminars, conferences, carnivals, exhibitions, strategy workshops, etc.; (d) establishing and maintaining databases for publicity and marketing activities; (e) providing administrative support for project planning, procurement and implementation; (f) providing management and logistic support for matters relating to human resource management, recruitment, promotion and personnel; (g) performing resource management, administrative and other duties assigned from time to time; and (h) working irregular hours or shifts when necessary.

Successful candidates may be posted to work in other departments and may be required to : (a) work irregular hours / in remote areas / in harsh conditions; (b) perform shift duty / stand-by duty / on-call duty / emergency duty; (c) wear uniform / protective clothing; (d) carry pager / mobile phone; (e) work with computer; (f) perform self-drive duty (training will be provided where necessary); and (g) perform any other duties as required.

Terms of Appointment:

Successful candidates will be appointed on non-civil service contract terms for a period of one year. Renewal of contracts will be subject to the service need of the department and the performance and conduct of the candidates.

Fringe Benefits

An end-of-contract gratuity may be granted if the contract is satisfactorily completed with consistently high standard of performance and conduct. Such gratuity, plus any contribution to be made by the Government to a Mandatory Provident Fund (MPF) scheme in respect of the appointee as required by the MPF Schemes Ordinance, will equal to 15% of the total basic salary drawn during the contract period. Rest days, statutory holidays (or substituted holidays), annual leave, maternity leave and sickness allowance, where appropriate, will be granted no less favourable than the provisions of the Employment Ordinance.

General Notes:

(a) Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise.
(b) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race.
(c) Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service.
(d) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.
(e) Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend recruitment examination and/or interview.
(f) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend the selection interview/written examination without being subject to any further shortlisting criteria. Applicants who have declared disabilities found suitable for appointment may be given an appropriate degree of preference over other applicants whose suitability for appointment is considered comparable to that of the former. The Government policy and other related measures on employment of persons with disabilities are set out in the booklet “Employ People Based on Their Abilities – Application for Government Jobs by Persons with Disabilities” which is available for reference on the Civil Service Bureau's website at https://www.csb.gov.hk under “Administration of the Civil Service – Appointments”.
(g) Holders of academic qualifications other than those obtained from Hong Kong institutions/Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. They should submit copies of their official transcripts and certificates by post to the contact address.
(h) Towards the application deadline, our on-line system would likely be overloaded due to large volume of applications. To ensure timely completion of your on-line application, it is advisable to submit the application as early as possible.

How to apply:

Application Forms [G.F. 340 (Rev. 7/2023)] are obtainable from any Home Affairs Enquiry Centres of District Offices, Home Affairs Department or any Job Centres of the Employment Services Division, Labour Department. The said form can also be downloaded from the website of the Civil Service Bureau (http://www.csb.gov.hk).

The new version of application form for Government jobs G.F. 340 (Rev. 7/2023) has been in use with effect from 26 July 2023. Candidates should use the new G.F. 340 (Rev. 7/2023). If candidates submit the old version form [G.F. 340 (Rev. 3/2013)], they will be required to fill in the new G.F. 340 (Rev. 7/2023) afresh and submit it within seven days upon request. If candidates fail to submit the new G.F. 340 (Rev. 7/2023) within the stipulated deadline, their applications will not be processed further.

Applications, together with the curriculum vitae and required supporting documents mentioned in Note (2), submitted in person or by post should reach the Recruitment and Promotion Section, Electrical and Mechanical Services Department, Room 6274, 6/F, 3 Kai Shing Street, Kowloon, Hong Kong not later than 10 October 2024. The postmark date on the envelope will be regarded as the date of application. Please specify “Application for the post of Management Support Officer” on the envelope.

On-line applications can also be made through the Civil Service Bureau’s website (http://www.csb.gov.hk). Applicants who apply online should submit the detailed curriculum vitae and required supporting documents mentioned in Note (2), by post or in person, to Recruitment and Promotion Section, Electrical and Mechanical Services Department, Room 6274, 6/F, 3 Kai Shing Street, Kowloon, Hong Kong not later than 17 October 2024. The postmark date on the envelope will be regarded as the date of submission. The online application number should be quoted on the envelope and copies of the supporting documents.

To avoid delayed or unsuccessful delivery of applications by post, please ensure that the correct address is clearly printed or written on the envelope and sufficient postage has been affixed before posting. Mail items bearing insufficient postage will not be delivered to this Department and will be returned to the sender or disposed of by the Hongkong Post, where appropriate. Applications will not be considered if late, submitted by fax or email, incomplete or without the curriculum vitae and required supporting documents mentioned in Note (2).

Applicants who are selected for interview will normally receive an invitation in about ten weeks from the closing date for application. Longer time may be required under certain circumstances, e.g. when a large number of applications are received. Invitation to the selection interview will be issued via email. Applicants should ensure that accurate email address is provided in the application form and that the email account can receive incoming emails properly. Those who are not invited for interview may assume that their applications are unsuccessful.

Contact Address:

Electrical and Mechanical Services Department, 3 Kai Shing Street, Kowloon, Hong Kong.

Enquiry Telephone:

2808 3208

Closing Date(dd/mm/yyyy):

10/10/2024 23:59:00

Newspaper(s) Advertised and Date(s):

Newspapers Advertised (with date): Ming Pao Daily News (20 September 2024) and South China Morning Post (21 September 2024)

Application via Internet:

Available

Advertising Date

20/09/2024