HOW YOU WILL CONTRIBUTE AND LEARN?

General Duties:
Provide a full range of secretarial support to Division Head as well as administrative support to the Division.
Plan and maintain the daily business schedule of Division Head by effectively prioritising and coordinating internal and external meetings.
Handle incoming correspondence, phone enquiries and filing for Division Head effectively and efficiently.
Categorise, file, maintain and retrieve when needed all personal and strictly confidential matters for the Division Head and ensure proper filing of all documents for future easy retrieval.
Assist with business trip arrangement and expense claims for Division Head
Handle office cost budget management.
Provide project coordination as and when required.
Undertake any other duties/assignments as directed by the Division Head.

Committee Coordination:
Responsible for coordinating Committee Meetings, including, but not limited to, meeting date planning and availability checks, agenda collation, maintaining Members’ attendance records, preparing paper and minutes, and facilitating meetings in a physical, online, or hybrid format.
Provide secretarial and administrative assistance to Division Head on seeking Committee Members’ approvals by circulation and proper record keeping of such formal approvals.
Draft emails for Members’ communications .
Liaise with Internal Audit on compliance reviews of Committee related matters when necessary.

WHO ARE WE LOOKING FOR?
University graduate preferably in the discipline of Human Resources Management, Business Administration, Company Secretarial or equivalent
Minimum 4 years ’ relevant experience as secretary or administrative support to senior management
Experience in Board/Committee administration would be a definite advantage.
Proficient in MS Office applications including Power Point, Word & Excel.
Excellent interpersonal and communication skills with good command of spoken and written English
Attentive to details, strong sense of responsibility and able to work independently.
Mature and self-motivated with strong administrative and organising ability supported with problem solving skills.
All applications applied through our system will be delivered directly to the advertiser and privacy of personal data of the applicant will be ensured with security.

Full-time