India Job Openings
RTI International
Executive Assistant
FULL TIME
September 6, 2024
- Manage calendar, schedule meetings, and coordinate travel arrangements.
- Prepare and organize documents for meetings, presentations, and reports.
- Assist with email management. Work closely to keep COP well informed in a structured and systematic manner on “action needed “ areas, upcoming commitments, and its associated roles and responsibilities.
- Maintain a high level of integrity and confidentiality and handle confidential information with the utmost discretion.
- Coordinate and Schedule internal and external meetings, ensuring all necessary preparations are made.
- Take detailed minutes during meetings and distribute them to relevant stakeholders as per the need.
- Follow up on action items from meetings to ensure timely completion in a proactive manner.
- Coordinate with various departments to gather information and updates for the COP and place the same in a structured manner.
- Act as a point of contact between the COP and internal/external stakeholders.
- Facilitate communication and collaboration between the COP and other team members.
- Ensure that all communications are clear, professional, and aligned with company standards.
- Ensure that communication/information is shared on a need-to-know basis and maintain a high level of trust.
- Outreach support in building and strengthening COP’s networks, professional relationships both externally and internally. Follow up on professional contacts made by the COP to cultivate ongoing and future relationships.
- Support organization of SAREP events, meetings, and other activities.
- Perform other tasks as may be assigned by COP.
Qualifications:
- Master’s degree and 1 year of experience or Bachelor’s Degree and 3 years of experience or equivalent combination of education and experience
- Demonstrated ability to work with a sense of urgency and under pressure, as needed to handle multiple tasks and prioritize effectively and efficiently.
- Outstanding organizational and time management skills.
- Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
- Excellent Internet and MS Office knowledge. Expert proficiency with word processing, spreadsheets, and databases fulfilling research and management assistance requirements.
- Experience managing large scale office staff in a USAID project.
- Excellent verbal and written communication skills in English
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