A fast-growing Construction Subcontractor is looking for an energetic, creative individual with a strong work ethic and attention to detail to join our Team. The basic function of the Project Coordinator / Bookkeeper is to provide accounting and administrative support across all projects to achieve our goals and objectives. This Team member is to consider the best interests of the Company as well as the Customer, Contractor and/or Owner when making decisions.
BASIC POSITION FUNCTIONS

• Understands and promotes Company’s Mission, Vision, and Objectives.
• Communicates effectively and efficiently via telephone, text and email.
• Utilizes accounting best practices and is proficient with Quick Books Online.
• Is proficient in AP, AR, General Ledger Accounting, Expense Tracking, Construction AIA Billings, Lien Waivers, and Expense Tracking.
• Coordinates requests and tracks critical account paperwork including certificates of insurance, tax forms, and OSHA Logs
• Routinely works with Financial and WIP Reports, reconsiles bank statements, and process payroll on a bi-weekly basis.
• Takes Ownership of the office organization – including samples, job files, and office supplies.
• Supports Project Management and Superintendent staff with task management, logistical support, and accommodation arrangements.
• Coordinates work with Project Management Team, Suppliers, Subcontractors, and Customers
• Answers the phone, screens calls, and directs accordingly.
• Takes a proactive, positive approach to managing tasks across multiple projects and strives to meet deadlines.
• Consistently understands when to ask for assistance or guidance.
• Attends company meetings as required

REPORTING RELATIONSHIPS
· The Accounting/Admin Assistant will receive direction from, and report directly to the President and/or Vice President.
· The Accounting/Admin Assistant will communicate and work alongside the Project Manager(s) and Superintendent(s) on a regular basis.
JOB QUALIFICATIONS
Education:
Associate’s or bachelor’s degree in accounting or similar field preferred
Experience:
Minimum of 2-4 years’ experience in construction accounting & Quick Books online with proven administrative skills required.
Skills, Knowledge, Abilities:
· Strong organizational skills are required to communicate effectively with team members, customers, vendors, and suppliers.
· Must be proficient in Quick Books Online, Word, Excel, Outlook, and Adobe or Bluebeam.
· Must have a strong working knowledge of general accounting principles and proven work record with AP, AR, and payroll practices.
· Knowledge of Access and PM Software (Contractor Foreman, Pro Core, Plan Grid, Bluebeam, etc.) is a plus.
· Must be able to prioritize and plan a large workload and ensure high priority items take precedence.
· Must comprehend project management practices along with general financial planning and overall leadership.
· Familiarity with contract terminology and obligations, mechanics lien laws, AIA billing procedures
Working Conditions:
Work will be performed primarily in an office environment and will rarely require a visit to a jobsite. Project sites will be environmentally uncontrolled and can include working in and around large equipment and materials.
Job Type: Full-time
Pay: $50,000.00 - $60,000.00 per year
Benefits:

• Health insurance
• Paid time off

Physical Setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Project coordination: 2 years (Preferred)
• Construction accounting: 4 years (Required)

License/Certification:

• Certified Notary Public (Required)

Ability to Relocate:

• Indianapolis, IN 46236: Relocate before starting work (Required)

Work Location: In person