• Oversee building maintenance, safety and security, while ensuring facilities are well equipped and maintained
• Conduct periodic building audits, document, update and bring issues to the attention to team for repair or improvements through submitting building workers and/or raising them to the Lytx Facilities team
• Assist with ensuring “as-built” drawings and reservation tool are accurate by reporting changes or discrepancies to Facilities for software updates to Eptura (space and reservation tool)
• Submit work orders to site landlord as needed (i.e. temperature adjustments, leaks, etc.)
• Meet with onsite vendors as needed
• Ensure rooms are maintained; coordinate conference room cleanliness and setup
• Print and install signage. Coordinate vendor and in-house installation
• Work to keep conference room and digital signage technology in check
• Prioritizes and schedules work to ensure site services are completed based on urgency with minimal interruption to operations
• Problem solves using expertise, analysis and judgement
• Budget, plan and schedule building repairs and small scaled renovations
• Provides the evaluation of bids and contracts; create and issue POs as well as resolve invoice discrepancies
• Monitor work orders and tracks completion
• Works cross-functionally, ensuring prompt customer service on all service requests and projects
• Manages furniture reconfigurations, employee moves, and other project work as required at all Lytx sites
• Work with teams on event setups and liaise with vendors as needed. Provides room set-up and catering services for scheduled meetings. Ensure the event runs smoothly
• Maintains safety and security protocol, beverage services, mail services, supply orders, catering, expense reporting, work orders, security systems, badge creation and other as needed
• Liaise with Employee communications to ensure information regarding building closures, construction and other building impacts are communicated correctly. Ensure digital signage messaging is maintained
• Communicate and oversee onsite janitorial crew, providing direction to the day porter and to the night crew in order to maintain cleanliness and order throughout the site
• Provide “on call” responsibilities for emergency after hour building issues and security 24/7
• Ensure all preventative maintenance, necessary maintenance and repairs to the buildings electrical, HVAC and plumbing systems are handled correctly by service providers.
• Conducts periodic building audits, documents, updates and brings issues to the attention of management for repair
• Oversee emergency and security procedures. Maintain security cameras and building access control.
• Participate in safety meetings and activate safety measures.
• Ensure that all contractors adhere to safety and security guidelines and perform according to the terms and conditions of their contract
• Ensure that all fire, life safety and other safety programs are established and followed.
• Provides an exceptional employee experience through ensuring employees are onboarded correctly, answering inquiries, providing wayfinding, providing tours and new hire swag
• Provide solutions to problems based on knowledge and best judgment
• Special projects may be assigned as needed
• All other duties and responsibilities as assigned

• Proficient in speaking English and Kannada Language
• High School Diploma or GED required; undergraduate degree is a plus
• Ability to work independently with minimal supervision
• Flexibility to handle changing priorities and projects
• Experienced in reading and interpreting building drawings and schematics
• Ability to handle multiple projects and make decisions
• Excellent customer service skills
• Minimum of five years’ experience in vendor management and building maintenance; commercial office experience is a plus
• Proficient computer skills in MS Office including Work, Excel, Power Point and Outlook
• Understanding of OSHA and ADA regulations
• Knowledge of computerized work order system operations and basic code requirements
• Team player and able to collaborate
• Excellent written and communication skills
• Experience and discretion in handling confidential information and circumstances
• Ability to maintain a calm demeanor in emergencies
• Physical Requirements: must be able to lift 50 pounds or more, climb up and down stairs and stand/walk for long periods of time
• Ability to travel as needed