Indonesia Job Openings

DT Global
Officer - Procurement & Contracts
Jakarta
November 7, 2024
Location: Jakarta, Indonesia
- Pillar 1: Stronger national level enabling environment for sub-national service delivery
- Pillar 2: Better sub-national governance for service delivery
- Pillar 3: Greater participation, representation and influence for women, people with disabilities and vulnerable groups
The Role
-
Support the procurement process, to help ensure that procurements of goods and services are undertaken in line with SKALA polices/procedures and Commonwealth Procurement Rules (CPRs), and other guidelines as required. Specifically:
- Assist with the preparation of tender documentation and support the procurement process from advertisement through to contract finalization as require
- Assist with the preparation and coordination of Request for Quotation, Request for Proposal and other solicitation documentation, including developing or reviewing specifications and scopes of work
- Distribute solicitation documents, act as point of contact during the solicitation period, respond to bidder inquiries and questions in consultation with the Procurement Manager
- Support the evaluation of quotations/proposals including analysis
- Support the preparation of procurement outcome documentation, obtain appropriate approvals, and supporting the drafting of agreements for review and signature
- Assist in liaising with successful/unsuccessful bidders
- Assist in processing contract modifications as required
- Ensure all procurement actions are fully documented and auditable
- Draft quotation summary documentation (summary bidding forms) as required support subnational offices with the procurement of goods and services as required.
- Draft Corporate Service Agreements, Purchase Order Agreements, and Tasking Notes for simple contracts as required.
- Coordinate the filing of procurement and contracts documentation, ensuring that all procurement records and associated approvals are filed accurately and systematically.
- Provide administrative support to the Procurement Unit as required
Contracts & Grants
- Coordinate the filing of contract and grant documentation, ensuring that all records and associated approvals are filed accurately and systematically.
- Provide administrative support to the Contracts & Grants Unit as required
Other Duties
- Comply with DFAT, DT Global and SKALA policies on gender, disability, fraud and anticorruption, child protection, PSEAH and the environment.
- Ensure compliance and adherence to various operational policies, guidelines and manuals issued by DT Global and SKALA.
- Proactively identify and report risks and manage risks within your level of accountability.
- Undertake other duties as required by the Program.
- Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
- Work may require long, and flexible hours as needed. Travel is based on need.
- Diploma/Bachelor’s degree in business, management, finance, or a related field.
- Strong analytical and problem-solving skills, with the ability to build and maintain relationships with vendors.
- Strong communication and negotiation skills.
- Basic understanding of procurement principles, with an openness to learning and applying procurement policies and value-for-money principles.
- Proficiency in Microsoft Office.
- Demonstrated proactive approach in identifying and addressing potential issues.
- Ability to work with diverse teams in a fast-based environment
- Familiarity or internship experience in development programs or procurement in Indonesia.
- Basic communication skills in English, with a willingness to improve.
1) Your CV
2) A cover letter addressing the selection criteria
APPLICATIONS CLOSE – 22nd November 2024, 5 PM Jakarta time.
Should this role be of interest, we encourage you to apply as soon as possible. Kindly note only shortlisted applicants will be contacted.
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