Personal Assistant/Secretary provides comprehensive administrative support to senior management, ensuring smooth operations and efficient time management. This role includes handling a variety of tasks such as scheduling, communication, and document management, allowing the executive team to focus on strategic initiatives.
Key Responsibilities:

• Scheduling and Calendar Management:
• Coordinate and manage appointments, meetings, and events.
• Ensure all calendar entries are up-to-date and prioritize commitments.
• Arrange travel itineraries, accommodations, and transportation as needed.
• Communication Management:
• Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
• Screen and direct messages to appropriate parties while maintaining confidentiality.
• Prepare and draft emails, memos, and reports on behalf of the executive team.
• Document and File Management:
• Organize, file, and maintain documents, records, and reports.
• Prepare presentations and compile necessary documents for meetings.
• Ensure all records are accurate, secure, and easily accessible when needed.
• Meeting Coordination:
• Schedule, prepare agendas, and coordinate logistics for meetings.
• Take meeting notes and prepare minutes, ensuring action points are recorded and followed up.
• Assist with setting up virtual and in-person meetings as needed.
• Administrative and Office Support:
• Assist with daily office tasks such as ordering supplies and coordinating with vendors.
• Handle expense reports, budgeting, and invoice processing.
• Act as the primary point of contact between the executive and internal/external stakeholders.
• Project and Task Assistance:
• Support special projects by conducting research, preparing reports, and tracking deadlines.
• Help with event planning and coordination for corporate events or executive functions.
• Manage any ad hoc tasks as assigned by the executive team.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Proven experience as a Personal Assistant, Executive Assistant, or Secretary.
• Excellent organizational, time management, and multitasking skills.
• Strong communication skills (both written and verbal).
• Proficiency in Microsoft Office Suite and scheduling software.
• High level of discretion and confidentiality.

This position requires a proactive and detail-oriented individual who can handle multiple responsibilities with professionalism.
Job Type: Full-time