Indonesia Job Openings
Good Mantra
Personal Assistant/Secretary
Badung
FULL TIME
November 5, 2024
Personal Assistant/Secretary provides comprehensive administrative support to senior management, ensuring smooth operations and efficient time management. This role includes handling a variety of tasks such as scheduling, communication, and document management, allowing the executive team to focus on strategic initiatives.
Key Responsibilities:
Job Type: Full-time
Key Responsibilities:
- Scheduling and Calendar Management:
- Coordinate and manage appointments, meetings, and events.
- Ensure all calendar entries are up-to-date and prioritize commitments.
- Arrange travel itineraries, accommodations, and transportation as needed.
- Communication Management:
- Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
- Screen and direct messages to appropriate parties while maintaining confidentiality.
- Prepare and draft emails, memos, and reports on behalf of the executive team.
- Document and File Management:
- Organize, file, and maintain documents, records, and reports.
- Prepare presentations and compile necessary documents for meetings.
- Ensure all records are accurate, secure, and easily accessible when needed.
- Meeting Coordination:
- Schedule, prepare agendas, and coordinate logistics for meetings.
- Take meeting notes and prepare minutes, ensuring action points are recorded and followed up.
- Assist with setting up virtual and in-person meetings as needed.
- Administrative and Office Support:
- Assist with daily office tasks such as ordering supplies and coordinating with vendors.
- Handle expense reports, budgeting, and invoice processing.
- Act as the primary point of contact between the executive and internal/external stakeholders.
- Project and Task Assistance:
- Support special projects by conducting research, preparing reports, and tracking deadlines.
- Help with event planning and coordination for corporate events or executive functions.
- Manage any ad hoc tasks as assigned by the executive team.
- Bachelor’s degree in Business Administration, Management, or a related field.
- Proven experience as a Personal Assistant, Executive Assistant, or Secretary.
- Excellent organizational, time management, and multitasking skills.
- Strong communication skills (both written and verbal).
- Proficiency in Microsoft Office Suite and scheduling software.
- High level of discretion and confidentiality.
Job Type: Full-time
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