As our organisation continues to grow and positively impact society we are now seeking to recruit an administrative assistant to join our team and help us to educate, empower and inspire today’s Irish girls to become tomorrow’s strong confident and curious young women by building and maintaining our network of stakeholders, supporters and Shona Sisters.
The Shona Project is a multi-award-winning national non-profit which was launched in 2016. It is an innovative support system for young girls living in Ireland, which has already reached over 35,000 girls through its school workshops, 300,000 girls monthly through online articles and videos, our multi-award winning SHINE Festival, our national ambassador programme, and our recently launched mentorship programme.
The Shona Project has gathered a huge amount of momentum and has created a movement to support the next generation of powerful and authentic young women. The new roles are purpose-driven, and provide an excellent opportunity to contribute to ensuring the next generation of Irish women feel empowered and supported to achieve their potential.
We are now seeking applications for the following role:
Administrative Assistant
This role is part time and based in our Waterford Office
Job Description

• Provide administrative support to CEO and team including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, etc.
• Plan, organize, and schedule company meetings and events in the office, off-site, and virtually
• Coordinate domestic and international travel arrangements for team members
• Communication and liaising with external stakeholders including schools, partners, mentors, ambassadors and others
• Coordination of training, vetting and on-barding programme participants
• Maintain filing system, contact database, employee list, and inventory
• Maintaining an organised office environment
• Order and oversee TSP supplies as required
• Any other duties as they arise

Skills and Qualifications

• Circa 2 years experience in a similar role
• Strong organisational and multitasking abilities
• Attention to detail
• Excellent communication and interpersonal skills
• Proficiency in office software (e.g. Google Suite, MS Office)
• Proven experience in managing projects, programmes or events

Hours and Salary

• 20 hours a week, preferably mornings but flexible as required
• €30,000 PRO RATA

Additional Benefits

• Flexi time

APPLICATION DETAILS
Please send a cv and cover letter, outlining which job you are applying for to jobs@shona.ie by October 25th 2024
Job Type: Part-time
Pay: €30,000.00 per year
Expected hours: 20 per week
Benefits:

• Flexitime

Schedule:

• Monday to Friday

Application question(s):

• Are you willing to commute to Waterford for this role?

Education:

• Leaving Certificate (required)

Experience:

• Administrative: 2 years (required)

Work authorisation:

• Ireland (required)

Work Location: In person
Application deadline: 25/10/2024
Reference ID: TSP24-AA1