Ireland Job Openings
Doyle Shipping Group
Receptionist Administrator
Dublin
FULL TIME
October 24, 2024
Who We Are
We are the largest independent shipping company in Ireland offering integrated shipping, logistics, and maritime services through our offices in all the major ports in Ireland. With 130 years’ operating in the shipping industry, we offer an unrivalled level of experience and expertise to our customers.
The Role
The Administrative Assistant / Receptionist at the DSG Head Office in Dublin Port.
Responsibilities;
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Greet and welcome guests
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Answer, screen, and forward incoming phone calls
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Ensure reception area is tidy and presentable, with all necessary stationery and material
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Receive, sort, and distribute daily mail
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Signing for small deliveries and forward to relevant departments.
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Order front office supplies and keep an inventory of stock
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Diary management and schedule meetings
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Booking accommodation for visitors when requested
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Ordering transport/taxis when requested
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Organise the set up of teas and coffee for meetings.
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Perform other clerical receptionist duties such as filing, photocopying, transcribing, and other ad-hoc administrative tasks as required
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The personal assistant aspect of the role will involve co-ordinating travel arrangements, administering appointments/meetings, letter writing, and any other such duties required.
Who We’re Looking For
The successful candidate will be highly customer service-oriented with excellent communication and interpersonal skills. The successful candidate must also possess excellent organisational and administrative skills.
The successful candidate will also possess the following:
- Leaving Certificate or equivalent education standard
- Fluency in English, both spoken and written
- Computer literate
- Proficient in Microsoft Office (Outlook, Word, Excel)
The successful candidate will need to have some previous experience in a similar environment (relevant areas: administration, receptionist, secretarial, personal assistant) and have completed some training in office administration or secretarial skills.
Compensation Benefits
The successful candidate will also be eligible to receive:
- Company Pension Scheme (with company contributions)
- Healthcare Scheme
- Dental Care Scheme
- Vision/Eye Care
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