Ireland Job Openings

Alexion Pharmaceuticals,Inc.

Senior Administrative Assistant (12 MONTH FIXED TERM CONTRACT)

Dublin

October 24, 2024

Location: Dublin, Ireland

Job reference: R-211553

Date posted: 10/24/2024

This is what you will do:
Responsible for performing a variety of secretarial, administrative and project-oriented activities in support of the Alexion Operations Leadership Team (AOLT). You will manage details of a highly confidential and critical nature and must function efficiently and effectively in a fast-paced professional environment. You will have a proven ability to independently manage multiple tasks and projects with competing priorities and deadlines, screen and prioritize communications and opportunities from external and internal sources and organize and maintain administrative processes is essential to this position
You will be responsible for:

Performing a variety of secretarial, administrative, and project-oriented activities in support of the AOLT.
Duties include but not limited to scheduling of appointments, maintenance of calendars, preparation of external/internal correspondence, telephone and visitor screening, travel arrangements, expense reimbursements, coordination of meetings and receptions, and maintenance/filing of documents.
Management of correspondence and communication coming to the leadership team and at times will make independent decisions regarding scheduling, distribution of calls and e-mails, etc.
Prepare meeting agendas, help with townhall preparations, distribute materials, and take meeting minutes as needed.
Assist in the planning and execution of department events, meetings, and conferences, including logistics, catering, and material preparation.
Arrange visitors travel plans as required.
Assist visitors to site , room bookings/ desk booking and security clearance
Expected to provide continuous support in tandem with the leaders’ daily schedules and obligations.
Process invoices and expenses ensuring all are paid on time while adhering to strict compliance guidelines, play a key role in budget tracking
Open and manage Purchase Orders in Coupa

You will need to have:

Minimum 5 years prior administrative experience
Experience of supporting High level Executives and/or Senior Management
Proven ability to work independently and make sound judgments on a day-to-day basis regarding assigned and ad hoc duties with very limited or absence of direction.
Proficient in Microsoft Office application (Excel, Word, Power Point, and Outlook).
Proficient in Concur for travel and expenses
Ability to work under time constraints and be available as needed.
Ability to handle a high level of confidential issues with the utmost sensitivity.
The duties of this role are conducted in an office environment. As is typical of an office-based role, employees must be able, with or without an accommodation to use a computer; engage in communications via phone, video, and electronic messaging; engage in problem solving and non-linear thought, analysis, and dialogue; collaborate with others; maintain general availability during standard business hours.

We would prefer for you to have:

Experience working in the pharmaceutical/biotech industry.
Diploma in Business Studies or equivalent

Astra Zeneca embraces diversity and equality of opportunity. We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills. We believe that the more inclusive we are, the better our work will be. We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics. We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.

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