Israel Job Openings

Guardz

Executive Personal Assistant

Tel Aviv-Yafo

October 15, 2024

Tel Aviv-Yafo, Tel Aviv District, Israel
Established in 2022, Guardz rapidly emerged as a noteworthy player in the cybersecurity sphere, securing $30M in funding and rallying a dedicated team of 50 industry professionals. Our vision is to foster a safer digital landscape for small and medium businesses across the globe. To this end, we introduced our comprehensive all-in-one Secure & Insure platform in early 2023, and continue to grow and expand our team, our partnerships and our revenue.
We are looking for a highly motivated and organized Executive Personal Assistant to provide top-level support to both the CTO and CEO, ensuring business activities run smoothly and efficiently while maintaining the highest level of confidentiality. The ideal candidate will be a proactive self-starter, skilled in multitasking, prioritizing tasks, and delivering exceptional work in a fast-paced environment.
Responsibilities:
  • Manage the CTO and CEO calendars, including scheduling appointments, meetings, and ensuring preparation for all engagements. Be mindful of priorities and ensure optimal use of the executives time and attention.
  • Coordinate logistics for internal and external meetings, including agendas, materials, taking notes, gathering action items and ensuring follow-up actions.
  • Serve as the primary point of contact, managing calls, emails, instant messages and visitors. Maintain strong working relationships with contacts inside and outside of the company.
  • Arrange complex travel itineraries covering flights, accommodations, and transportation.
  • Provide administrative support to the executive team as needed.
  • Handle both personal and business matters with professionalism and discretion.
  • This role is a 80-100% role.
Requirements:
  • 5+ years of proven experience as an Executive Assistant, ideally in a high-tech environment.
  • Bachelor’s degree is preferred.
  • High proficiency in Microsoft Office Suite, Google suite, Slack, Monday, etc.
  • Native or fluent in both English and Hebrew.
  • Strong organizational, communication, and time management skills, ability to prioritize and manage multiple tasks in a fast-paced setting.
  • A high degree of proactiveness, professionalism, and strong work ethic coupled with a sense of responsibility and discretion.
  • Flexible job scope (80%-100%) with a majority of in-office days per week.
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