Job Posting: 19/Sep/2024

Closure Date: 10/Oct/2024, 4:59:00 PM

Organizational Unit: PBSU - Programme and budget support unit

Job Type: Staff position

Type of Requisition: General Service

Grade Level: G-6

Primary Location: Italy-Rome

Duration: Fixed-term: two years with possibility of extension

Post Number: 2008031

CCOG Code: 2201

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

Organizational Setting
The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.
The position is located in the Programme Support Unit of the Office of the Deputy Director-General (PBSU-A).

Main Purpose
The Programme Associate plays a lead role in the coordination of programme/projects support services for the office. He/she performs a broad range of programme, planning and budgeting activities requiring in-depth analysis and interpretation of relevant policies, procedures and practices. The incumbent provides procedural guidance to managers and staff in the office or location.

Supervision Received/Exercised
The Programme Associate reports to the Senior Programme Support Officer (PBSU-A).
Work is performed autonomously, showing a high degree of initiative and independent judgment. Supervision received is focused on facilitating service delivery. The incumbent provides guidance and training to programme support staff in the office.

Working Relationships
The Programme Associate maintains a wide range of contacts with managers, staff and stakeholders inside and outside the office. The incumbent collaborates closely with colleagues in other offices and the corporate services, ensuring the quality and consistency of programme/projects support services.

Key Functions/Results

• Coordinate the preparation, submission, revision and follow-up of Divisional/Office/Centre budget, as well as the monitoring and provision of information on its implementation.
• Coordinate, review and analyse the Periodic Budgetary Reports as needed.
• Assemble and synthesize data from corporate and office databases to facilitate the analysis of programmes, projects or activities and to draft periodic or ad hoc management reports.
• Monitor projects and ensure the maintenance and retrieval of programming reference material, documentation, data and information.
• Consolidate and monitor various reports on human resources planning and expenditures, the use of non-staff resources, communication and publishing plans, IT plans and travel schedules.
• Screen incoming correspondence to identify issues requiring further attention and draft related correspondence.
• Support knowledge building and knowledge sharing across the Division/Office/Centre through training of staff and briefing of budget holders on administrative/budgetary/planning/programming/financial procedures and processes.
• Review current processes and make recommendations to improve programme/projects administration procedures.
• Perform other functions as required.

Impact Of Work
The incumbent's work impacts directly on the smooth and efficient operations of the programme/project activities of the office. He/she plays a lead role in the coordination and provision of the programme support services for the successful achievement of the office's mandate. He/she plays a pro-active role in the successful achievement of the office's mandate.


CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements
Education: Secondary School Education.
Experience: Five years of experience in administrative/financial/planning/programming/budgeting activities.
Languages: Working knowledge (proficient - level C) of English and limited knowledge (intermediate - level B) of one of the other working languages of the Organization (Arabic, Chinese, French, Russian or Spanish).
IT Skills: Good knowledge of MS Office applications, Internet and office technology equipment.

Residency: General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit and reside within commuting distance of the duty station at the time of the application. "Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.

Competencies

• Results Focus
• Teamwork
• Communication
• Building effective relationships
• Knowledge Sharing and Continuous Improvement

Technical Skills

• Thorough knowledge of corporate information systems.
• Thorough knowledge of programme and budget processes and procedures.
• Thorough knowledge of common administrative and financial rules and regulations.
• Thorough knowledge of communication and documentation standards.
• Thorough knowledge of project cycle processes and procedures.

Desirable Qualifications and Skills

• Working knowledge (proficient – level C) of Spanish and/or French.
• Familiarity and experience in reviewing official documentation such as Contribution Agreements, Project Documents, Memoranda of Understanding, etc.

• The length of the appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to extension of appointments

• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
• General Service Staff are recruited locally. To be eligible for this position, candidates must be nationals of the country of the duty station or possess an existing visa/work permit, and reside within commuting distance of the duty station at the time of the application."Commuting distance" means the distance within which staff members can travel daily between their place of work and their residence.
• No international benefits will be payable as selected candidates are recruited locally and paid in the local currency of the office location
• For additional information visit the FAO employment website: http://www.fao.org/employment/home/en/

• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the recruitment portal will be considered

• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.