Italy Job Openings

Istituto Italiano di Tecnologia

Research Lines Administrative Assistant

Genoa

FULL TIME

September 17, 2024

Research Lines Administrative Assistant
- (2400006P)

Commitment & contract: employee, full time
Location: Genova
ABOUT US
At IIT we work enthusiastically to develop human-centered Science and Technology to tackle some of the most pressing societal challenges of our times and transfer these technologies to the production system and society. Our Genoa headquarters are strictly interconnected with the other 11 centers around Italy and two outstations based in the US. We promote excellence in basic and applied research such as neuroscience and cognition, humanoid technologies and robotics, nanotechnology, materials for a truly multidisciplinary scientific experience.
YOUR TEAM
You’d be working in a multi-disciplinary group, where people with different backgrounds collaborate, each with their own expertise, to carry out the research.
The selected person will work closely with the Principal Investigators of different Research Lines and their teams, supporting them in all administrative activities.
Your main responsibilities will be:

Interface for all relevant operational activities: drawing up orders and directly managing their issuance as part of the process of purchasing goods and services, in accordance with current legislation and with internal procedures, making use of the management information system (SAP) and monitoring the supply flow
Issue of Purchase Orders
Support in hiring procedures for employees and collaborators and management of student and undergraduate affiliation
Interface with the scientific representatives and the internal and external stakeholders for all secretarial-administrative matters, including checking the progress of the budget assigned to the Research Lines
Collaboration in the systematic archiving and conservation of supporting documents for expenses to prepare the relative reports
Support for the preparation of reports and reporting files
Organization of national and international travels of the Centre's staff
Organization of events, taking care of all the related obligations

ESSENTIAL REQUIREMENTS

A Master or Bachelor Degree in Economic or Humanistic disciplines
Good knowledge of the English language
Familiarity with the main IT software packages, including Word and Excel
Cooperative approach with the stakeholders
Accuracy and good analytical skills

ADDITIONAL SKILLS

Knowledge of SAP software
Experience in travel organization, administrative support and secretariat
Good communication skills
Strong problem solving attitude
High motivation to learn
Spirit of innovation and creativity
Good in time and priority management
Ability to work in a challenging and international environment
Ability to work independently and collaboratively in a highly interdisciplinary and multicultural environment

COMPENSATION & BENEFITS

Competitive salary package for international standards
Private health care coverage
Wide range of staff discounts
2 days of teleworking per week
Flexible working time

WHAT’S IN IT FOR YOU?

An equal, inclusive and multicultural environment ready to welcome you with open arms. Discrimination is a big NO for us!
We like contamination and encourage you to mingle and discover what other people are up to in our labs!
If paperwork is not your piece of cake, we got you! There’s a specialized team working to help you with that, especially during your relocation!
If you are a startupper or a business-minded person, you will find some exceptionally gifted professionals ready to nurture and guide your attitude and aspirations.
If you want your work to have a real impact, in IIT you will find an innovative and stimulating culture that drives our mission to contribute to the improvement and well-being of society!
We stick to our values! Integrity, courage, societal responsibility and inclusivity are the values we believe in! They define us and our actions in our everyday life. They guide us to accomplish IIT mission!

If you feel this tickles your appetite for change, do not hesitate and apply!
Please submit your application using the online form and including a detailed CV.
Application’s deadline: October 4th 2024
We inform you that the information you provide will be used solely for the purposes of evaluating and selecting professional profiles in order to meet the requirements of Istituto Italiano di Tecnologia.
Your data will be processed by Istituto Italiano di Tecnologia, based in Genoa, Via Morego 30, acting as Data Controller, in compliance with the rules on protection of personal data, including those related to data security.
Please also note that, pursuant to articles 15 et. seq. of European Regulation no. 679/2016 (General Data Protection Regulation), you may exercise your rights at any time by contacting the Data Protection Officer (phone Tel: +39 010 28961 - email: dpo@iit.it - kindly note that this e-mail address is exclusively reserved for handling data protection issues. Please, do not use this e-mail address to send any document and/or request of information about this opening).

Primary Location GENOVA

Job Administrative

Organization Istituto Italiano di Tecnologia

Job Posting Sep 17, 2024, 9:28:10 AM

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