Date: 4 Oct 2024

Location:
KW

Company:
Alghanim Industries

JOB SUMMARY:
Reporting to the Operations Supervisor, the Documentation Officer should be able to handle all queries sea & air freight for import shipments for various customers by following up and arranging required services, routing by coordinating with overseas agents, shipping lines, airlines and customs clearance teams for smooth execution of jobs.

JOB RESPONSIBILITIES:
Responsibilities include but are not limited to:
Take day-to-day instructions from Operations Supervisor
Update respective customers with shipment status reports.
Co-ordinate with stakeholders to follow up and highlight any operation issues
Co-ordinate with the vendors to make sure customer’s requirements are fulfilled in timely manner
Coordinate with internal departments (Finance, accounts, etc.) to assure day-to-day execution of jobs.
Cost posting in the ERP and auditing of cost invoices from different ministries and clearance teams before submitted to accounts
To make sure that the system is always updated with all the available information and data.
To maintain reporting to the line manager with ongoing jobs and highlight the issues, if any.

CANDIDATE REQUIREMENTS:
Preferably Kuwaiti National
Minimum “High School Certificate” qualification with sufficient work experience in the same position.
2 plus years of experience in a relevant role.
Proficient in using Microsoft Office applications, including Word, Power Point, Excel, Outlook, and ERP systems.
Interest and experience in interacting with all levels and departments.
Well-versed with freight forwarding operations of air, sea and all land routes and borders to GSS and Levant Areas and business terminologies and procedures.
Strong organizational skills, detail oriented and the ability to handle multiple priorities
Valid Kuwait Driving License shall be considered as an additional skill

EDUCATION:
High School Certificate / Diploma