Luxembourg Job Openings

Zeeco, Inc

Business Support Coordinator

Livange

FULL TIME

September 30, 2024

Title: Business Support Co-ordinator
Address: Rue Geespelt, 1-5, Livange L-3378, Luxembourg

The Business Support Co-ordinator will be responsible for providing support to all departments within the business. You will be a vital part of the reception and business support team ensuring all departments have the support they need to be successful.
Role Overview:
  • Admin support (Luxembourg office):
    • Co-ordinates travel arrangements, including flights, visas, visitor trips, restaurant booking, taxi, car hire and hotel reservations.
    • Purchasing of all Office Supplies
    • Organise key fobs/gate fobs/main door keys/name plates/name board for new employees, orders business cards for employees when requested.
    • Acts as Fire Warden and arranges and takes minutes for the monthly H&S committee meeting
    • Manages property bookings and liaises internally regarding any faults, repairs, updates, manuals etc.
    • Petty cash, taxi summary, maintain birthday lists, order business cards, monitor & replenishing first aid boxes and kitchen supplies.
    • Organise conference room bookings, room preparation, order catering, ensure clean and tidy after events.
    • Reception duties and administration support for all departments as required
  • Planning and coordination (Vapor Group):
  • Internal planning of engineering resources for all geographical vapour markets
  • External planning in corporation with customers
  • Freight forwarding - in corporation with our logistic colleges in UK.
  • Ordering goods from vendors in collaboration with the Supply Chain Department
  • Optimizing profitability and revenue for each service visit, by preparing travel and spare parts offerings well in advance
  • Responsibilities within our ERP system (Vapor Group):
  • Responsible for creating/maintenance of functional location (Vapor installed base)
  • Creating/managing of service orders in our planning tool
  • Spare part process, from customer PO to Creating requisitions to the Supply Chain Department and handling PO from Supply Chain to Vendors
  • Creating basis for invoicing to Finance Department for service, services, and spares

The Candidate:

  • Previous reception and office administration experience
  • Excellent MS Office Skills - Outlook/Word/Excel/Power Point, and comfortable learning new systems and portals. Familiarity with Sage would be helpful.
  • Excellent communicator - verbal, written and face to face
  • A friendly and welcoming person with a "can-do" positive attitude
  • Excellent team player, resourceful, well organised, highly dependable, efficient and detail orientated
  • Ability to use initiative and make decisions autonomously but with attention to detail.
  • Must live within a1-hour commute of our Luxembourgish office.
  • Language Skills: English, French and German
New Job Alerts
Peiffert & Fils

Architecte d’intérieur - Responsable du service sanitaire (H/F)

FULL TIME

November 19, 2024

View Job Description
Ville de Luxembourg

Plusieurs éducateurs diplômés (m/f)

FULL TIME

November 19, 2024

View Job Description
OTIS

Ingénieur d'Affaires MOD&NE - Ascensoriste H/F/X

FULL TIME

November 19, 2024

View Job Description
Caritas Jeunes & Familles

1 Gestionnaire des batiments (h/f/x) - 40h - CDI - Siège

Luxembourg

FULL TIME

November 19, 2024

View Job Description
Ville de Luxembourg

Un opérateur social du central Téléalarme (m/f)

FULL TIME

November 19, 2024

View Job Description
Looking for similar job?
Amazon Business EU Sarl - H95

Executive Assistant, Amazon Business, EU CPS

Luxembourg

FULL TIME

October 8, 2024

View Job Description
Byborg Enterprises SA

Junior Business Analyst (with UX Focus)

Luxembourg

FULL TIME

October 7, 2024

View Job Description
UBS

Data Leakage Prevention (DLP) – Business Ops Risk Analyst

Luxembourg

FULL TIME

October 7, 2024

View Job Description
GSK Stockmann

Student (m/f/d) Marketing | Business Development

PART TIME

October 7, 2024

View Job Description
Swiss Life Asset managers

Fund Controller / Business Analyst

FULL TIME

October 7, 2024

View Job Description
GovJobs

Solution architect / Solution Designer (GED, Business Process / Case management) (m/f) (réf. E00031849)

Neudorf

FULL TIME

October 8, 2024

View Job Description
New Job Alerts
Peiffert & Fils

Architecte d’intérieur - Responsable du service sanitaire (H/F)

FULL TIME

November 19, 2024

View Job Description
Ville de Luxembourg

Plusieurs éducateurs diplômés (m/f)

FULL TIME

November 19, 2024

View Job Description
OTIS

Ingénieur d'Affaires MOD&NE - Ascensoriste H/F/X

FULL TIME

November 19, 2024

View Job Description
Caritas Jeunes & Familles

1 Gestionnaire des batiments (h/f/x) - 40h - CDI - Siège

Luxembourg

FULL TIME

November 19, 2024

View Job Description
Ville de Luxembourg

Un opérateur social du central Téléalarme (m/f)

FULL TIME

November 19, 2024

View Job Description