Your mission

Administrative and Legal Formalities:

• Manage and ensure the completion of administrative and legal formalities, including answering client inquiries related to written resolutions and the filing of documents
• Draft and prepare internal and external legal documents such as board resolutions, loan agreements, and proxies

Meeting Organization and Documentation:

• Independently organize and lead board and shareholder meetings, including drafting minutes and preparing necessary documentation (convening notices, proxies, agreements, and resolutions)
• Ensure accurate and timely filing of meeting documentation and action items

Corporate Calendar and Contract Register:

• Maintain and monitor a corporate calendar for all clients, ensuring deadlines and key dates are adhered to
• Maintain and update a contract register, ensuring all agreements are accurately recorded and tracked

Document Filing and Compliance:

• Ensure strict adherence to filing protocols and maintain up-to-date documentation for all clients in compliance with internal and external procedures
• Draft and file documents for the RCS, including registrations, filings, and the uploading of financial statements

Legal Correspondence and Reporting:

• Support the preparation of various types of legal correspondence, reports, and other documents as required
• Liaise with different stakeholders to facilitate communication and ensure all legal and administrative matters are handled efficiently

Your profile

• Proven experience in a similar role within corporate governance, legal administration, or a related field of Alternative Investment Funds in Luxembourg
• Strong understanding of legal documentation and corporate compliance requirements
• Excellent organizational skills with the ability to manage multiple tasks and deadlines
• High level of autonomy and the ability to lead meetings and handle responsibilities independently
• You are eager to learn and motivated to satisfy our clients’ expectations
• You have a strong attention to detail
• You have great social skills and enjoy working in a team
• Exceptional written and verbal communication skills
• Proficiency in maintaining detailed records and files in accordance with strict protocols
• You are fluent in English; German will be considered an asset

What you can expect

• Modern office in the financial district Kirchberg in Luxembourg
• Harmonious and stable working environment
• Good work-life-balance and flexible working hours
• Training for your individual career development
• 30 days of vacation and meal vouchers
• Reimbursement of public transport costs
• Supplementary health insurance
• Parking facilities for rent (within walking distance)

About us

AVEGA is a full-service provider based in the Grand-Duchy of Luxembourg, which supports its clients in order to face the operational and regulatory challenges. Our experienced team is dedicated to provide the highest quality of services to our clients. These services range from Fund Accounting, Investor Reporting, Regulatory Reporting to Transfer Agency, Domiciliation, Corporate Secretary and much more. Our clients include well-known and internationally operating Alternative Funds with a strong focus on real estate, venture capital, private equity, private debt and infrastructure. Newest member of the Avega Group is Avega Fund Services S.à r.l., a Professional of the Financial Sector, focusing exclusively on serving Funds, Limited Partners and General Partners from the alternative investment sector.