Luxembourg Job Openings

Arendt & Medernach

Personal Assistant German speaker

Luxembourg

CONTRACT

September 26, 2024

COMPANY

Arendt & Medernach

CONTRACT TYPE

Fixed-term contract

SENIORITY LEVEL

Experienced

Arendt & Medernach is the leading independent business law firm in Luxembourg. The firm’s international team of more than 400 legal professionals represents Luxembourg and foreign clients in all areas of Luxembourg business law from its main office in Luxembourg and representative offices in Hong Kong, London, New York and Paris.Our service to clients is differentiated by the end to end specialist advice we offer, covering all legal, regulatory, taxation and advisory aspects of doing business in Luxembourg. Our firm advises international and domestic clients in all areas of business law relevant to their business activities, ranging from fund formation, banking, insurance, private equity and real estate to corporate and tax matters.To be based in our Luxembourg office (Kirchberg), we are looking for a:Personal Assistant – German speaker CDD 6 months Your role:Scheduling meetings, setting up conference calls across multiple times zones, organising internal and external meetings, venue organisation and preparation of required documents. Taking meeting notes if applicable.Assisting with and coordinating all administrative tasks related to client portfolios. Maintaining and monitoring the entire life cycle of client files from opening to closing in scope of the value chain.Managing both, internal and external communication (e-mails /phone calls) related to the client portfolios. Daily record keeping with electronic and hard copies; filing of documents in accordance with the applicable conventions.Ensuring that the allocated portfolios are in compliance with the firm’s rules and standards, liaise on a regular basis with the KYC, risk team for example.Updating our CRM database precisely on a regular basis.Monitoring in particular the financial aspects of the client files from opening to closing of the matter.Ensuring that the files parameters and data in the billing system are correct, up-to-date and in line with the customers instructions and billing specificities; taking action to ensure that deadlines are met while monitoring budget constraints on a regular basis.Filing of documents in compliance with the applicable conventions in the dedicated software, inter alia filing with public authorities;Your profile:You have a degree in Office Management or International Administrative Management (ESA) or Euro Management Assistant or equivalent;You have excellent time management skills, ability to multi-task and prioritise work;You ideally have a first professional experience as an assistant in an international environment, ideally in the advisory or financial sector;You are fluent in both written and spoken German (native speaker level) and English; ideally with a good or basic command of French;You are highly proficient in MS Office;You have a service-oriented mind-set with the necessary eye for detail and problem solving skills;You are able to work autonomously and as a team player;You are able to handle confidential information with discretion.We offer:Excellent internal training and career development;An entrepreneurial working environment giving priority to collaborative work;A hybrid working environment offering flexibility and the possibility to work from home ;A challenging role within a renowned organization;A multicultural environment where we promote diversity, talent & ideas;The ability to work and interact with a wide variety of specialists.Interested?If you are interested in this job opportunity, we are looking forward to receiving your application.All applications will be treated confidentially.#AMAbout Arendt Arendt & Medernach (A&M) is dedicated to providing top-quality legal services. Based in Kirchberg, A&M is the leading independent law firm in Luxembourg, representing local and international clients in all areas of Luxembourg business law.Arendt Regulatory & Consulting (ARC) is a team of experts from a diverse range of fields. Based in Kirchberg, ARC offers the opportunity to advise asset managers and servicers on their fund regulatory matters.Arendt Investor Services (AIS) acts as a regulated business facilitator. Supported by a team of experts in Hamm, AIS offers a full range of corporate, tax and funds services.Are you interested in this job opportunity?We are looking forward to receiving your application.All applications will be treated confidentially.Arendt collects personal data related to your application for employment. We will retain your personal data for a period of three years for your application and potential future employment opportunities. After this time, without any need for contact from your side, your information will be deleted automatically. However, should you wish for your personal data to not be kept for three years for potential future employment opportunities, you have the right to object by contacting us at hr@arendt.com

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