Company Description
Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance
We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.
With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian.
Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.
Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients.
Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.

Job Description
Job Description
To provide professional fund administration services to a varied portfolio of clients for which Ocorian provides services and at all times to comply with the Policies and Procedures of Ocorian (Luxembourg) S.A.
Main responsibilities

• Ensure the follow-up in terms of minutes and any other Cosec aspects
• To conduct any (investment) transactions of the Clients’ entities
• Take Directorship mandates
• Help the AML/CFT aspects of the funds : assets,… (when GP reg.) and any other RC matters (policy to put in place, risk appetite and risk assessment)
• To administer a portfolio of Clients, including more complex, demanding cases and to ensure all activities fall within the market Regulations and corporate governance of the Clients’ entities
• To deal with incoming correspondence on a daily basis in an efficient manner, from Clients and any related third-parties
• When required, to prepare/review minutes and other board related documents
• When required, to liaise with a pool of banks and to support clients in wires instruction
• To coordinate the audit process with the different departments and the auditors, and responsible for the annual accounts approval and filing with the relevant authorities
• To manage the billing process: issue invoices, send them to clients, and control settlement
• To ensure that RCS/RBE extracts are up to date and reflect the entities’ status
• Escalating any issues/risks arising promptly to the Senior Management where appropriate
• Carry out any function/activity required by the Head of Department, Authorized Management or Board members from time to time
• To assist the Head of Department, providing daily support as requested. This will include but may not be limited to
  • Being aware of risk exposure and ensuring Risk/Review procedures are followed at all times
  • Being aware of the need for professional advice and have a good understanding of local Regulatory matters
  • Escalating any issues/risks arising promptly to other members of the management team including Authorized Managers where appropriate

#LI-PB2
#LI-Hybrid

Qualifications
Qualifications

• Ideally a minimum of 3-5 years' experience in funds administration or financial services environment
• A comprehensive understanding and technical knowledge of funds administration, Luxembourgish Law
• Strong IT skills
• Excellent interpersonal skills and the ability to communicate effectively with clients and colleagues at all levels
• Flexibility, energy and enthusiasm
• Ability to work under pressure and meet deadlines
• A solution-driven attitude to problems
• Ability to work using own initiative and make decisions within corporate policies
• Good organisational skills and the ability to work methodically and accurately
• Team spirit
• Fluency in English (written and orally), with any other language (French, German, Spanish) being considered as an advantage

Additional Information
All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone
Please let us know if there’s anything we can do to make the process easier for you. You can reach us at careers@ocorian.com.
We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.