Company Description
Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance
We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.
With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian.
Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.
Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients.
Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.

Job Description
Purpose of the job
To provide support and assistance to the Directors, Managers and Administrators in connection with the professional trust and company administration services provided by Ocorian (Luxembourg) S.A.
Main responsibilities

• Assisting seniors to prepare draft and legal documents, from A-to-Z full company life cycle with support of corporate manager
• Liaising with authorities, notaries, lawyers, and banks and other service providers
• Organizing board meetings and drafting board minutes and resolutions with support of corporate manager
• Acting as the client's contact person for legal and administrative matters, and liaising with in-house and external service providers
• Provide assistance in the context of constituting new entities and liquidations, and also draft and review legal documentation
• Publish the annual accounts on the Trade Register as well as other modifications such as the change of seat, etc
• Helping customers fulfil their legal duties; monitor legal and other business documents, and maintain legal files
• Comply with Ocorian policies and procedures at all times and participate in their ongoing review and development
• Preparation and execution of the payment instructions for client companies
• To assist the manager, providing daily support as requested

#LI-PB2
#LI-Hybrid

Qualifications
Bachelor's degree in law/business administration or experience as corporate administrative assistant/ any other training certifications in the legal field will be a strong advantage in your application.

• Fluent in English (French and/or German would be an asset)
• 1-3 years of experience in the same field in Luxembourg
• Strong IT skills

Competencies

• Excellent interpersonal skills and the ability to communicate effectively with clients and colleagues at all levels
• Able to work independently and capable to prioritise tasks as appropriate
• Flexibility, energy and enthusiasm
• Good organisational skills, attention to details and ability to work methodically and accurately
• Team spirit

Additional Information
All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone
Please let us know if there’s anything we can do to make the process easier for you. You can reach us at careers@ocorian.com.
We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.