PAMB | Assistant Manager, Company Secretarial Services

Prudential's purpose is to be partners for every life and protectors for every future. Our purpose encourages everything we do by creating a culture in which diversity is celebrated and inclusion assured, for our people, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and we support our people's career ambitions. We pledge to make Prudential a place where you can Connect, Grow, and Succeed.

Principal Duties & Responsibilities:

• To assist the Company Secretary with the following matters for Prudential Assurance Malaysia Berhad and its related companies:
• Ensure compliance with statutory and regulatory requirements as well as corporate governance guidelines.
• Ensure proper maintenance of statutory books, administrative records and updating of register of members, directors, secretaries, charges, substantial shareholders etc.
• Ensure accurate regulatory and compliance reports are prepared and submitted to the Regional Office for their records.
• Act as the main liaison person with the external secretarial service provider and internal and external auditors for the related companies or any other regulatory bodies where necessary.
• Coordinate and attend Board, Board Committee, Management Committee and Shareholders' meetings.
• Assemble systems and processes, research and analysis of industry practices and procedures and setting checks and controls for timely and effective delivery of services.
• Provide secretarial support for corporate exercises, if any, and ensure accuracy of information disclosed in the supporting documents
• Organise and prepare food and beverage orders for Board, Board Committee, Management Committee and Shareholder meetings

Job Specification:

• Candidate with a minimum of 3 years working experience in corporate secretarial matters.
• Proficient in both written and spoken English, strong interpersonal skills, mature and of a pleasant disposition.
• Meticulous and possesses the ability to multi-task and work efficiently in a fast-paced office environment.
• Independent, result-oriented and a team player.

Prudential is an equal opportunity employer. We provide equality of opportunity of benefits for all who apply and who perform work for our organisation irrespective of sex, race, age, ethnic origin, educational, social and cultural background, marital status, pregnancy and maternity, religion or belief, disability or part-time / fixed-term work, or any other status protected by applicable law. We encourage the same standards from our recruitment and third-party suppliers taking into account the context of grade, job and location. We also allow for reasonable adjustments to support people with individual physical or mental health requirements.

Job ID 24080482