Key Responsibilities:
Project, Administrative and Finance Documentation Support:

• Document and distribute meeting minutes.
• Handle personal and company credit card claims.
• Prepare and issue official quotations.
• Maintain ISO filing systems to ensure compliance.
• Prepare and issue job order summaries.
• Manage design submissions for all projects, ensuring accuracy and timeliness.
• Issue and follow up on supplier payments.
• Manage client invoice payments, ensuring timely collection and accurate record-keeping.

Tender Assistance:

• Assist in the preparation and submission of tender documents, ensuring all required information is included and deadlines are met.

Procurement Support:

• Aid in material purchasing and supplier sourcing to meet project needs.
• Develop and maintain relationships with suppliers to ensure the best terms and quality.

Project Scheduling:

• Compile and manage the monthly project schedule.
• Monitor project timelines and milestones to ensure on-time delivery.

Internal department and Supplier Communication:

• Serve as a liaison between suppliers and internal teams to ensure clear and effective communication.

Requirements:

• Gender Preference: Female candidates preferred.
• Experience: Minimum of 2 years in a Sales Administrator or Sales Support role.
• Skills: Strong interpersonal and communication skills.
• Highly organized with a keen attention to detail.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Self-motivated with the ability to work independently and as part of a team.
• Capability to motivate team members and foster a positive work environment.
• Language Proficiency: Fluent in spoken and written English, Chinese, and Bahasa Malaysia.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Power Point, Outlook).

Preferred Qualifications:

• Demonstrated experience in supporting project management and sales operations.
• Familiarity with ISO standards and documentation processes.
• Experience with procurement and supplier relationship management.

What We Offer:

• A dynamic and collaborative work environment.
• Opportunities for professional growth and development.
• Competitive salary and benefits package.
• Supportive team culture that values innovation and initiative.

Job Type: Full-time
Pay: RM2,500.00 - RM3,500.00 per month
Benefits:

• Health insurance
• Maternity leave
• Opportunities for promotion
• Parental leave
• Professional development

Schedule:

• Monday to Friday

Supplemental Pay:

• Yearly bonus

Education:

• Diploma/Advanced Diploma (Preferred)

Experience:

• Sales Administrator: 2 years (Required)

Language:

• Mandarin (Required)
• Bahasa (Required)