Reports To

Role Purpose

Key Accountability

• Provide administrative support to areas within Global Marketing team including but not limited to the following:
• Duty travel arrangement for the department as well as all related processes including budget tracking.

• Work with IT to manage and resolve all IT-related requests or queries.

• Arrangement on learning & development or training requirements for the department.

• Onboarding for all new joiners including management of access, IT and related matters.

• Prepare letters, documentation, memos or circulars as requested by Head of Airlines Global Marketing.

• SAP related tasks (raise Purchase Requests, Sales Order, Payment Vouchers).

• Responsible for record keeping and inventory management of Global Marketing's stationeries and merchandizes.

• Coordinates logistics for meetings and events, including room or venue booking, catering, schedule management for Head of Airlines Global Marketing.

• Responsible for document and contract management for the department including being an administrative user of Docusign and other software or tools.

• Works closely with other administrative staff and supports other colleagues as needed.

• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with all internal and external policies and regulations.

Qualifications & Working Experience

• Possesses a Diploma in any discipline with 1 year of working experience or;

• At least a STPM/SPM holder with 3 years working experience.

Personality Traits

• Strong verbal and written communication skills as well as proficiency with computers, especially MS Office.

• Must be meticulous in details and process-driven.

• Must be able to anticipate challenges and issues and proactive in solving them.

• Highly adaptable and agile in meeting changing priorities.

• Ensures deadlines are met.